TEWIN PARISH COUNCIL
Minutes
of the Parish Council meeting held on Monday 4th June 2007 in Tewin
Memorial Hall at 7.45pm
Present: Cllrs K.Lawson (Chairman), K.St Pier, B.
Evans, A.Hill, D.Lloyd and S.Stott (arrived at 9.30pm).
In attendance: Mrs C.McFarlane (Clerk), East Herts District
Councillor L.Haysey and 2 parishioners.
16. APOLOGIES FOR
ABSENCE were
received from East Herts Cllr M.McMullen, Cllr M.Howe & Cllr
D.Howson
17.
MINUTES OF THE PREVIOUS MEETING held
14th May 2007 were agreed and signed by the Chairman.
18.
MATTERS ARISING
Tewin Charities - Mr R.Temple agreed to continue as the
Parish Councils nominated trustee for Tewin Charities. Remaining term to be
confirmed at the next meeting.
Post
Office There has been no response
to date to our letter expressing concern over the Post Office closure
19. FINANCE
Accounts for Payment - In
accordance with the Councils Financial Regulations the schedule of payments
amounting to £1,977.55 was approved by the Council.
Accounts For Financial Year Ending 31.3.07 In accordance with the Councils Financial Regulations
Cllr K.St Pier proposed that the accounts be accepted and this was seconded by
Cllr A.Hill. The Council unanimously agreed to accept the accounts and they
were signed by the Chairman and by the Clerk as the Responsible Financial
Officer.
Accounts
Inspection - The accounts are
available for inspection by appointment with the Clerk from 31st May
until the 28th June 2007.
Internal
Audit Mr P.Marshall has completed the internal audit for the Parish
Council. He suggested that the Financial Regulations for the Parish Council be
updated to account for the new internal audit requirements and referred to a
VAT discrepancy to be investigated.
External Audit Schedule - This was signed in accordance
with the Councils Financial
Regulations.
20.PLANNING
Affordable Housing
Supplementary Planning Document - Cllr S.Stott has put together a reply and will send
it off when all Councillors have looked at it.
Planning
Applications Received
3/07/1044/FP/HS
17 Bishops Road, Tewin Proposed
first floor side extension and single storey rear extension TPC No Obj
3/07/1061/FP/SD Southleigh, 13 Hertford Rd, Tewin
Construction of 40x20 metre outdoor riding arena with surrounding timber fence
for private use only TPC No Obj
Cllr A.Hill declared a personal interest, as he is a
neighbour.
3/07/0922/FP/HS 27a Orchard Rd, Tewin Single Storey side
extension TPC No Obj Comments were
submitted asking for confirmation that velux windows will be on the other side
of the roof and expressing concern that there is no front elevation drawing.
Planning
Decisions Received from EHC
3/07/0708/FP
2 Upper Green, Tewin Part loft
conversion with dormers, 1&2 storey rear extension & new porch - TPC No
Obj - EHC Granted
3/07/0727/FP
19 Cannons Meadow, Tewin Proposed
rear conservatory - TPC No Obj - EHC Granted
Enforcement
Issues The owner of Dawley Woods
has advised the Parish Council that in accordance with the Forestry Commission
licence for felling the trees they have 5 years to replant the trees. The Clerk
was asked to check if EHC Enforcement are now happy with the site.
New Model Code of Conduct Cllr S.Stott agreed to make a report at the next
meeting.
Procedure for Conflict of Interests The Council agreed that if a
conflict of interest becomes apparent during the course of a meeting, the
meeting should be adjourned if necessary whilst the nature of the interest is
determined. The meeting should then be resumed and the interest (whether personal
or prejudicial) declared and recorded. (If a prejudicial interest is declared,
the Councillor should withdraw from the meeting whilst that agenda item is
discussed). Cllr L.Haysey agreed to ascertain procedures used by other Parish
Councils.
Fly Posting The
Guidance for Local Organisations on Fly Posting written by Cllr K St Pier
has been circulated to all Councillors and they
unanimously agreed that it should be sent out to
the village societies.
21. HIGHWAYS
Heavy
Vehicle Sign on Hertford Road Highways advised the Parish Council that they do
not have a date for the sign at present but it will be sometime this year.
Beware Playground Signs The Parish Council agreed to
ask Highways about obtaining these.
Flashing Speed Signs The Parish Council agreed to
contact Knebworth and Stapleford Parish Council about how to get one of these.
Grass Warren Ownership of birdsmouth fencing has not been
confirmed yet
Plume of Feathers Ownership of road around
green has not been confirmed yet
Ditch on Churchfield Rd A meeting has to be arranged
to finalise plans.
The
Parish Council agreed to research ideas for alternative benches and Cllr
B.Evans agreed to see if any grants were available from East Herts Council for
new benches.
23.
LOWER GREEN, SHOP & FAMILY OPEN DAY
Electricity
on Lower Green
The Parish Council awaits a response from EHC on the planning
application for the electricity meter
on Lower Green. The Parish Council has received 2 letters of objection and has
compiled a response, which will also be copied to EHC.
Tewin
Stores
The Parish Council agreed to arrange a village meeting with a speaker for the
25th June at the Memorial Hall at 7.30pm. They agreed to publicise
the event on the website, notice boards and arrange for a flyer to be
circulated to every household with the newsletter.
Family Open Day HCC has agreed to allow use of the green and
to allow driving on the green for one day in order to get vehicles into
position. Stuart Kirkham has been asked
to cut the grass just before the event.
Cllr B.Evans agreed to ensure compliance with the
Lotterys publicity requirements and liaise with Friends of Tewin
24. PLAYGROUND
SMP - SMP has turned the swings
round but the Parish Council are still awaiting confirmation that everything
else has been done.
Inspections - The Clerk has met with
the Playground Inspector from EHC and he has advised what to look for on the
weekly inspection. A book has been purchased to record the inspections.
Income & Expenditure - Cllr B.Evans also agreed
to liaise with the Clerk to provide a
concise income and expenditure
statement for the next meeting.
Public Liability Insurance The Friends of Tewin asked
if the Parish Council would be willing to contribute £50 towards the £100 cost
of public liability insurance for the Family Open Day.
Cllr A.Hill proposed that the Parish Council
contribute £50 and Cllr K St Pier seconded the proposal. The Parish Council
unanimously agreed.
Litter Bin Cllr B.Evans agreed to get a quote for a litter
bin from SMP.
Football
Posts In order to try and prevent
the cricket nets being used for football practice the Parish Council agreed to
put the nets on the football posts and ask the Cricket club to reinstate the
football posts if they remove them. The Parish Council noted that a pair of
football nets from RAM cost £75.
25.
CORRESPONDENCE
Playground
There have been 3 reports of
nuisance at the playground over the last month. A report will be made to the
police who have already been advised and are regularly including the playground
on their patrol. The Clerk was asked to respond to the parishioner.
St
Peters Church Accounts These have
been received and are in circulation. A request for a donation towards the
Parish News will be included on the next agenda.
Tewin
Memorial Hall Accounts These have
been received and put into circulation
Tree
Preservation Order Information This
has been put into circulation for information only
EHC
Garden Party on Sun 1st July
The Clerk to respond that Councillors are unable to attend
Helicopter
Noise The Parish Council agreed to
write a letter to Panshanger Aerodrome.
Datchworth
Parish Council Liaison Cllr B.Evans
agreed to be the point of contact with Datchworth Parish Council.
26.
REPORTS OF REPRESENTATIVES TO OUTSIDE BODIES
Tewin
Charities Trustees Mr R.Temple
confirmed he would be prepared to continue as trustee. The Clerk to confirm his
remaining term at the next meeting.
Tewin
Memorial Hall Nothing to report
Tewin
Society The Tewin Society footpath
map has been updated for eventual reprinting
Tewin
Website Nothing to report
Transport
Nothing to report
Locality
Policing Flytipping continues to be
a problem.
Parish
Plan Steering Committee The data
from the questionnaires is still being processed by the University of
Hatfield.
Parish
Paths Partnership - Cllr K St Pier continues to
liaise with the Countryside Access Officer about improvements on Back Lane and
FP15.
27.
DATE OF NEXT MEETING
The next meeting will be
on Monday 2nd July 2007 in Tewin Memorial Hall at 7.45pm.
As there was no further
business the meeting was closed at 10.50pm.
Three Valleys Water 0845-7823333
(fault/leak reporting)
|
Ref: |
WORK
IDENTIFIED AS NEEDING TO BE DONE AND REPORTED TO THE PARISH ENGINEER. |
ACTION |
|
1 |
Flooding
at junction of
Margery Lane with Churchfield Rd. Removal
of kerb on Churchfield Rd and TPC
arrange a ditch in adjacent field similar to White Horse Lane. |
Ditch
clearance ordered Gully
cleansing ordered H/W
investigating Solution |
|
2 |
Grass
Warren Broken
post and rail fence reported to EHC |
H/W
looking into ownership |
|
3 |
Bridge
Reflectors in
Churchfield Road White lining & chevrons to be repainted & reflective
discs/paint on bridge |
H/W Noted |
|
4 |
Kerbing Two loose kerb stones on drive
opposite Tewin Stores |