TEWIN MEMORIAL  HALL MANAGEMENT COMMITTEE

 

Minutes of the meeting held on 28th September 2005

 

Supporters Club Draw

 

1st prize went to Tom Brown, Godfries Close

2nd prize went to Julie Evans, School Lane

3rd prize went to Jenny Izzard, Abbotts Langley

4th prize went to Don Southgate, Back Lane

 

Present

Todd Canton – Chair                Lynn Farr - Secretary  

           

Pat Ashman                              Ben Roberts                            

Paul Hagger                              Diane Hagger

Julia Tizard                               Rod Frayne                             

Linda Crawford                        Margaret Huggins

                       

1. Apologies    

                       

Peter Burleigh – Treasurer                    Graham Spring

Keith St Pier

 

           

2. Minutes of previous meeting                                                                    Action

 

3. Matters arising

3.1 The cupboards have been put up in the kitchen but unfortunately there had not been time to paint the walls first.

                                                                                                                       

3.2 TC had been to the Council about the licence, TC hopes that it will be granted by November.

                                                                                                                       

3.3 Thanks to PA for cleaning the teapots

 

3.4 Groups will be able to come in via the car park door on wet days to minimise the amount of dirt that comes in through the front.

                                                                                                                       

3.5 TC will send  a copy of the health and safety booklet to the Parish Council.

                                                                                                                                                                TC      

3.6 PB still to clarify about VAT and war memorials.

                                               

4. Chairman’s Report
4.1  TC welcomed MH to the meeting and thanked her for joining the committee.

 

4.2  When the redecoration took place TC was advised that the windows at the rear of the Hall were rotten and should be replaced. The fire door on the stage also needed to be replaced.

TC has contacted Martin Castle joinery in Bengeo and is waiting for a quote. The quote will be based on the use of semi hardwood, with a flat surface inside rather than the current rounded surface. TC has asked that the top of the new window opens as now. There was a discussion about the need to also have a quote for double glazing.

TC/RF to obtain 2 further quotes.

                                                                                                                        TC/RF

As this is likely to be very expensive it was greed that grants should be considered.

 

TC has been advised that staining the wood black is not good and that the windows at the front should be stripped of their black stain at some point in the future.

 

4.3 Flyers for the jumble sale have been printed and will be distributed. TC has sold 4 plastic chairs from the last jumble sale to the bowls club. The bowls club have again offered their car park.

TC and RF will try to put the marquee up to see if it is possible to use this for he jumble sale to extend the space available.

 

4.4 Jane has returned from hospital and is recovering, flowers will be sent to her.

 

5.1  Treasurer’s Report
5.1.1  PB had received a letter from British Gas to confirm they were taking back our supply on 3rd October.

5.1.2  PB had also received a bill from Powergen for £491.67, the meter readings are wrong again and PB has written to the chairman.
5.1.3  PB has been informed o the insurance for next year and it has increased by £260.55 to £2590.23

5.1.4 The licence is due to the Performing Rights Society and PB has returned the relevant information.

5.1.5 PB requested all expenses relating to the disabled toilet and redecoration be sent to him as soon as possible.

5.1.6 PB is concerned about the cost of heating and lighting as the rates are to increase and we are using more. RF has spoken to Jane about only putting the fridge and chiller on when needed. It was suggested that the booking form change to ask if these services are required.

 

                                                                                                                       

5.2  Supporters’ Club 
5.2.1 There was nothing to report.

 

 

                                                             

6.Sub-Committee Reports

 

6.1      Fabric Committee

6.1.1 The redecoration work is complete and it was agreed that it looks good.

6.1.2 RF asked if there were any more certificates to put on the all, BR agreed to ask at the archive record office. It was agreed that these should be displayed in date order.

6.1.3 We are waiting for Mill Green Forge to quote to replace the iron gates at the front.

6.1.4 RF will remove the flag by the flat.

6.1.5 RF will install a light in the shed.

6.1.6 DH has redecorated the area of damp in the Kimberley room and RF has damp proofed the outside of this.

6.1.7 Chelford fabrics are coming on 30th September to look at the hole in the curtain lining and resolve this.

6.1.8 The floor in the Hall keeps rising when there is rain followed by warmth. The badminton players are not able to use the Hall and rental is being lost. LF has contacted two flooring companies who say that this September is particularly bad ad have offered to visit. They are suggesting the use of a dehumidifier and LF has one that can be borrowed, Jane has been asked to ring LF when the floor rises.

6.1.9 There are nappies being left in the toilets, TC to write to the organizers of the toddler groups.                                                                                            TC                  

RF will purchase two flip top bins for the ladies toilet and the disabled toilet, Jane will be asked to empty these daily.                                                                              RF

6.1.10 Jane has requested a new vacuum cleaner, RF will purchase.

                                                                                                                        RF

                                                                                                                                               

6.2   Health & Safety

PH/DH to provide an accident book.

                                                                                                                        PH/DH

6.3   Decorating Committee

PH and DH will give PB estimates of costs needed to improve the kitchen and bar area.

                                                                                                                        PH/DH.

 

6.4  Fund Raising Committee

6.4.1 LF will be putting something in the Parish News asking for volunteers for the fete committee which should begin meeting in January.

                                                                                                                        LF

6.4.2 The Jumble sale was covered  in 4.3.

7.Group Reports

      

7.1  Under Fives

There was nothing to report.

 

7.2  Parish Council

There was nothing to report.

 

7.3  Friends of Tewin

7.3.1 There had been a poor response to the  senior citizens cream tea but hopefully another will be held in 2006, possibly October.

7.3.2 The Xmas tree and carol service will be held on the green on 21 December and in the Hall if the weather is poor.

 

7.4  The Tewin Society

7.4.1  The next course begins on 3rd October.

7.4.2 At the parish planning meeting on 26th September only 1 person volunteered to join a committee.

7.4.3 Elizabeth Wilson and BR are doing a newsletter and will be including the history of the Hall, anything of relevance to be sent to BR.

 

7.5  THACS

7.5. There was nothing to report.

 

8. Any Other Business

8.1 The FoT wrote to the Hall asking if there were any item that were needed and that FoT could assist with funding. We replied to ask for funding for chairs as this is the next priority. FoT are waiting for others to reply and will then be able to respond.

8.2 LC had lost  signpost at the THACS meeting and wondered if this had been found.

.8.3 BR has ordered a wreath for the Hall for remembrance day and this will be delivered to PBs.         

                                                                                                           

9. Date of Next Meeting

Wednesday, 26th October 2005 at 8pm

           

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