TEWIN MEMORIAL HALL MANAGEMENT COMMITTEE
Minutes
of the meeting held on
Supporters
Club Draw
1st prize went to Hilary Tipping, Lower
Green
2nd prize went to Diane Hagger, Godfries Close
3rd prize went to Eric Sherriff,
4th prize went to Erica Norris,
Present
Todd Canton – Chair Peter
Burleigh - Treasurer
Lynn Farr - Secretary Sue Hall
Pat Ashman Linda
Crawford
Ben Roberts - FoT
1.
Apologies
Eleanor Lohr -
Deputy Chair
Keith St Pier Chris Pool
Diane Hagger Paul Hagger
Peter Leigh
2.
Minutes of previous meeting Action
SH proposed acceptance of the minutes and
PA seconded this.
3.
Matters arising
TC reported that AB did not want any
flowers and had suggested a plant in the village instead. It was agreed that
some croci should be bought and AB informed.
TC
4.
Chairman's report
There had been a very good fete on 10th
July, marred by a little bad weather. TC congratulated EL on her organization
of the fete. The money raised had been more than previous years. One of the
raffle winners had returned their £20 prize to the Hall. Thanks to FoT there have been more raffle tickets sold. Notification
of the winners will be put in the village shop, Parish News and in the Hall.
FoT
The hot air balloon pilot needs to be
contacted and informed of the winner.
FoT
TC advised that to comply with legal
requirements all details of the tickets sold and unsold must be kept.
TC has spoken to Digswell
players about the possibility of them performing the next play in the Hall the
weekend after the Digswell production. TC had suggested
that they could use the Hall free, that ticket costs could be split and the
Hall would run the bar. They will look at the Hall facilities and decide.
TC has also spoken to Digswell
about their fete stalls/tables as it is likely that they will lose their
storage area to convert this to a disabled toilet. TC has asked that the Hall
is given 1st refusal if items are to be thrown out.
5.1
Treasurers report
5.1.1 PB presented figures to compare the
rental income between January and June in past two years. It is encouraging
that the income is £600 higher this year despite two groups who have hardly
played badminton. However the running costs are higher and the boiler has had
two failures.
5.1.2 PB has complained to BT that when
they took the pole down recently they did not reconnect
the Hall for six days and has now received a £22.50 refund.
5.1.3 PB has made no progress with the
gas and electricity situation. He has contacted Energywatch
to make sure the debt collector does not come. PB has asked Scottish Power why
they have not contacted Powergen. To date PB has not
paid anything.
5.1.4 PB had heard from someone who wants
to use the Parish Room weekly from September.
5.2
Supporters Club
5.2 Next month there will be more members
than ever before. PB plans to have details of members to assist committee
members to recruit more for the September meeting.
PB
6. Sub-Committee reports
6.1
Fabric committee
6.1.1 There is concern about the state of
the window in the kitchen. PB/TC to check and take
appropriate action. PB/TC
6.1.2
It was noted that a flag is missing because the bracket is unsafe.
6.1.3 PA was thanked for cleaning the
teapots, TC and PA agreed to clean them in the future. PA agreed to enquire
about a cleaning product for the other teapots . PA
6.2
Health & safety
There was nothing to report.
6.3
Decorating committee
6.3.1 PH is still waiting for quotes and
will report back in September.
6.4
Fundraising committee
6.4.1 TC explained that the bunting had
stayed up a long time due to weather and time commitments. TC thanked LC and IW
for their support with this.
There has been a meeting to review the
fete and constructive criticism for next time. There were issues about prizes
and floats. PB and LF are putting together a paper on structure/organisation for 2005. The fete in 2005 will be held on 11th
June. There were not any stalls for adults e.g. books, the tombola
could be doubled. There was an issue with the beer supplied by the bowls club
and so we have only been charged for one barrel. All helpers have been given thank you letters.
PB is unable to give an exact financial report , currently there is a £2108 surplus but there are
some expenses and income still to be completed.
There is a need to purchase some of our
own things e.g. tables, PA system, gazebos. LC suggested using a person in Knebworth who only charges £2 per table and will deliver
and collect, we pay £3 for Digswell
tables.
The Hall has been given some jumble by a
couple who have moved from Cannons Meadow. TC will liaise with THACS about a
joint leaflet drop to promote the jumble sale.
TC
7.
Group reports
7.1
Under Fives
7.1.1 On 9th August there will
be someone coming to steam clean the floors.
7.1.2 RF will complete the kitchen when
he returns from his holiday.
RF
7.2
Parish Council
There was nothing to report.
7.3
Friends of Tewin
There was a request for the Hall to let FoT use the Hall for a senior citizens tea free of charge.
It was agreed that this would be considered favourably.
LC reminded everyone of the scarecrow
weekend.
7.4
Tewin Society
7.4.1 There is another application for
gravel extraction in the Bramfield area.
7.4.2 The village has been awarded
another certificate for village of the year. RF needs to arrange to put this up
in the Hall.
RF
7.5
THACS
There is an outing on 14th
August and seats still available.
8.
Any other business
8.1 Jane is going on holiday for two weeks, her mother in law will do the cleaning and TC/PB/LF
contact details have been given to the family.
8.2 TC has asked DB about arranging a cabaret
evening. This will be discussed at the September meeting.
8.3 PH and TC have been talking about
holding a craft day in the Hall, possibly combining with THACS.
9.Date of next meeting
22nd
September, 8pm in the Village Hall.