TEWIN MEMORIAL HALL MANAGEMENT COMMITTEE
Minutes
of the meeting held on
Supporters
Club Draw
1st prize went to Pat Ashman,
Lower Green
2nd prize went to Ann Kevis,
3rd prize went to Paul Hagger, Godfries Close
4th prize went to Joe Collins, Lower Green
Present
Todd Canton - Chair Peter Burleigh
- Treasurer
Eleanor Lohr -
Deputy Chair
Rod Frayne Sue Hall (Under
Fives)
Paul Hagger Peter
Leigh (Tewin Society)
Chris Pool Ben
Roberts (Friends of Tewin)
Graham Spring
In Attendance
Jean Canton (Temporary Minutes Secretary)
1. Apologies Action
Pat Ashman Diane
Hagger
Lynn Farr Keith St Pier
2. Minutes of Previous
Meeting
Item 5.1.1: PH queried that this item was
actionable by Diane Hagger, as stated. Clarification
required.
TC
EL proposed acceptance of the minutes, PH seconded.
3. Matters Arising
3.1 TC confirmed that three copies of the fire assembly notice had been
passed to RF.
3.2 There was still no
progress on the hatching in the car park.
3.3 PB spoke to Elvis Pile, who had all the papers concerning the disabled
toilet and since this was now an accounting issue, he had submitted the final
papers to claim for the gross amount.
4. Chairman's Report
4.1 TC confirmed that he had contacted the Council about the electrical
inspection. They had delayed issuing a certificate because one item had not
been covered by Mill Green Electrics, who had carried out the necessary work.
The reason for this was that Mill Green had not been able to access a fuse box,
which was located behind the wooden slats in the main Hall.
After the meeting, RF identified the box concerned and has subsequently removed
the slats.
4.2 TC referred to the recent loss of Sue Bushell,
who had always been a willing helper at all village events and would be sadly
missed by everyone. He added that the family had asked that donations in her
memory should be made to a charity, but the Hall constitution did not allow for
donations to be made to another charity. It was therefore agreed that flowers
be sent to Sue's daughter, Anita, as a token of the Committee's regard for her
mother.
TC
5.1 Treasurer's Report
5.1.1 Keep Fit Club
PB reported that the Keep Fit Club had booked the Hall for an hour, one day a
week, for a further six weeks and intended to use it throughout the year.
5.1.2 Jumble Sale
PB reported that the Jumble Sale had produced £742 net profit. However, the tea
and biscuits had provided no income at all. As a result, there would be a
re-think on the whole structure of the Jumble Sale before the next event in
September.
5.1.3 Rating Valuation
PB advised that the Committee Development Agency papers for Herts
warning about rating revaluation?
5.1.4 Power Suppliers.
PB advised that he had received a quotation from Scottish Power which looked
satisfactory, but they did not supply gas. PB reported that despite many phone
calls and letters, Scottish Power had still not been able to confirm a definite
figure. Consideration being given to returning to Powergen and asking them to supply gas.
5.2 Supporters' Club
PB advised that he had written to seven people about the club, of which four
had replied. It was suggested that each Committee member approached two people
to get more supporters because this was proving to be a very successful fund
raiser.
6.
Sub-Committee Reports
6.1 Fabric Committee
6.1.1. RF reported that he would be scraping
off paint in the corridor, the dampness would be
sealed, and would then be painted.
RF
6.1.2. RF advised that the scout hut guttering had been fixed and
that the level of the cistern in the toilet had been reduced.
6.1.3. SH reported that phase two of the kitchen was completed. The fixing of
wall cupboards and some additional work was still to be carried out.
RF
6.1.4. A discussion was held on the appropriate time for flying the
Union Flag on the Memorial Hall, and it was agreed that this should be put up
in time for the garden weekend on 15/16th May, and should then be taken down
after the Autumn Show.
RF
6.1.5. RF confirmed that he was in possession of the Hall
certificates and plaques but the glass had been broken on some of them. When
this was replaced, he would hang them.
RF
6.1.6. BR referred to a previous discussion on cutting through the
bar in the Parish Room and TC confirmed this was planned but the original
quotation received had been very high so the project had been deferred.
6.1.7 RF agreed to purchase and fix up a mirror in the mens'
toilet.
RF
6.2 Health & Safety
The documentation is being finalized, when it will be given to
PB
6.3 Decorating Committee
PH issued a document setting out options to cover the requirements for the
Hall. He confirmed that it would be difficult to find volunteers to tackle the
high areas. In addition, some windows were almost inaccessible and it may be
more cost effective to paint these with brown paint, rather than attempt to
strip them.
PH asked the Committee to look at the options and agree the most suitable,
following which it would be necessary to select colour
schemes and materials.
BR gave details of a company who would be interested in quoting for the work.
6.4 Fund Raising Committee
EL reported that a notice had been put in the May issue of the Parish News,
advising on the raffle tickets to be sold for the Village Fete. It had been
agreed that the cost of these would be 30p, or £1.50 per book, and 6,000 had
been ordered. Some good prizes were on offer, the first four of which would be
allocated, after which the remaining prizes would be
numbered.
It was planned that all organizations in the village would be asked to sell an
allocation of tickets.
EL listed a number of other attractions which were planned for the Fete, and
confirmed that a charge of £1 would be made for the entrance programmes. Insurance cover had also been arranged.
7. Group Reports
7.1 Under Fives
SH reported that the new cooker had been installed.
7.2 Parish Council
CP advised that a questionnaire was being issued on the feasibility of
providing a children's playground in Tewin.
7.3 Friends of Tewin
BR reported that apart from the raffle, a scarecrow competition would be held
on the weekend of 3/4th September and a competition for children would be
rewarded with cash prizes.
7.4 Tewin Society
PL advised that Rosemary Nodder had been appointed
Chairman of the Society and Maureen Woolmer had
resigned as Treasurer. In addition, Weston Marchant
would be moving away from the village and there would be a need for somebody to
oversee the annual litter blitz.
PL reported that the local MP had held a clinic in the Hall, which was attended
by some members of the society. The office of the Deputy Prime Minister had
contacted all the Councils who would be dealing with probable future planning
applications regarding plot lands, and had issued instructions to them advising
how to deal with the problem. For the record, 'plot lands' is
characteristically land being divided up and fenced.
The hearing regarding sand and gravel proposals in the local area was planned
for 27th May at County Hall.
TC asked PL if he would continue to attend the Hall meetings as the
representative of the Tewin Society.
PL also confirmed that Margaret and Richard Knight had been responsible for the
planting of daffodils in the village, with funds provided by the Tewin Society.
7.5 THACS
Open gardens and plant sale to take place on weekend of 15/16th May.
8. Any Other Business
PB asked if THACS would be preparing hanging baskets for the Hall this
summer. Anna Clark to be asked about this.
PB
9.
Date of Next Meeting
Wednesday, 26th May, at 8 pm in the
Memorial Hall.