TEWIN MEMORIAL  HALL MANAGEMENT COMMITTEE

 

Minutes of the meeting held on 28th March 2007

 

Supporters Club Draw

1st prize went to Rita Robbins, Harwood Close

2nd prize went to Donna Flack, Welwyn Garden City

3rd prize went to Ann Kevis, Upper Green Road

4th prize went to Charles, Bowden, Bishops Road

 

Present

 

Peter Burleigh – Treasurer        Lynn Farr - Secretary

                                   

Rod Frayne                              Ben Roberts (Friends of Tewin)

Graham Spring             Keith St Pier

Paul Hagger                              Tove Huntley   

Angela Johnson (Under 5s)


1. Apologies                                                                                       
Todd Canton - Chair               

Diane Hagger                           Richard Kirby

Linda Crawford                        Margaret Huggins

Julia Tizard (Tewin Society)      Pat Ashman

 

2. Minutes of previous meeting                                                        Action

BR proposed acceptance of the minutes and PH seconded this.

 

3. Matters arising

3.1 .PA’s friend who may be able to help with the supporters club has not contacted PB.

3.2 PB has collected the health and safety report and this will be sent out electronically for members to read before the next meeting.                        LF                  

3.3 Jane has signed her new contract, a present has been bought for the person who helped to produce this.

3.4 KSP will look at the document that the parish council have relating to fly posting and the restrictions and report back.                                                            KSP

3.5 The roof has been repaired.

3.6 RF has looked at the hot water and it is hot.

3.7 PB still has not received the invoice from Mill Green, he will ring and chase.                                                                                                                         PB

3.8 LF has not had  a reply from Matalan.

3.9 The under 5s group will meet and discuss the heating issue and AJ will report back. RF is obtaining a quote to have a separate gas meter for the scout hut.

                                                                                                            AJ/RF

                       

4. Chairman’s Report
4.1 Nothing to report.

 

                                   

5.1  Treasurer’s Report           
5.1.1 In 2006 there were 1012 rentals, compared with 865 the previous year. The dance movement class has ceased and two badminton groups have not played for six months. There is a new martial arts class. The income was £1800 above 2005 income. The train group have made another Saturday booking. In view of the increased income and some groups struggling PB felt that there was no need to increase rentals.

5.1.2 The accounts show a routine surplus of £2228 and a total surplus of £6000 more than 2005. Regular outgoings were up £300 compared with an income increase of £3000. In 2006 the Hall spent £1216 on the roof and £2403 on the windows and fire door.

5.1.3 Mill Green remains an outstanding account. £7000 has been added to the interest account.

5.1.4 The Hall now earns nectar points when paying the electricity bill.

5.1.5 The jumble sale raised £1524.

5.1.6 From 2008 there will be changes in gift aid and there will be 3p in the pound less.

5.1.7 Jane’s bonus for 2006 has been paid as a bridge top cover the community tax that she now has to pay. Her monthly payments are now £299, but without any bonus. In October the minimum wage will increase. Jane is eligible for a bonus for the first three months of 2007 and this will be calculated in April and paid in November.

5.1.8 Earlier this year someone booked the Hall, postponed the booking by a week and then did not turn up. PB proposed that they should have half the deposit returned and this was agreed.

 

5.2 Supporters’ Club

There is no change, more members are still needed.

                                                             

6. Sub-Committee Reports

6.1      Fabric Committee

6.1.1 RF and KSP have looked at the ventilation in the roof above St Andrews room, there are ropes which should open and close the vents. It is currently jammed open, RF and KSP will try to shut them and see if that makes a difference.

6.1.2 The gates are finished and may be installed next week.

6.1.3 RF would like to draw up a plan of the switches in the Hall.

 

6.2   Health & Safety

6.2.1 The report will be considered at the next meeting.

                                                                                                                                     

6.3   Decorating Committee

6.3.1 PH is waiting for the health & safety report.

 

6.4  Fund Raising Committee

6.4.1 Help is needed for the tombola stall at the fete.
6.4.2 RK has suggested a trade board is kept in the Hall with business cards that contain reference numbers. The businesses are then asked to donate a share of their profit from work that has originated from the trade board.                                RK

7.4.3 RK has contacts for a band and an idea for an auction of promises for the autumn.

 

 

 

 

7.Group Reports

7.1  Under Fives

7.1.1 Nothing to report.

7.2  Parish Council

7.2.1 Nothing to report.

 

7.3  Friends of Tewin

7.3.1 On the 15th July there will be an event on Upper Green for the opening of the playground with maypole dancing and  a pig roast. The gazebo will be required.

7.3.2 A tea party will be held on  17th October.

7.3.4 Christmas carols will be held on 20th December.

 

7.4  The Tewin Society

7.4.1 BR is doing the next newsletter.

7.4.2 The Society is hosting a historical day on 10th November with local speakers.

 

7.5  THACS

7.5.1 There are outings to the gardens of Myddleton Hall, Furle Place, Kenwood House and Tewin church.

 

8. Any Other Business

There was nothing to raise.

 

9. Date of Next Meeting

Wednesday, 25th  April 2007 at 8pm