TEWIN MEMORIAL  HALL MANAGEMENT COMMITTEE

 

Minutes of the meeting held on 27th October 2004

 

Supporters Club Draw

 

1st prize went to Tim Stephens, Desborough Drive

2nd prize went to Rene Leigh, Lower Green

3rd prize went to Anne Sullivan, School Lane

4th prize went to Richard Griggs, Lower Green

 

Present

Todd Canton – Chair                Peter Burleigh - Treasurer                                            

Lynn Farr - Secretary              

Diane Hagger                           Paul Hagger                                                     

Keith St Pier    

                       

1. Apologies    

Graham Spring             Sue Hall                                                                      

Pat Ashman                              Linda Crawford 

                                               

           

2. Minutes of previous meeting                                                                    Action

PB proposed acceptance of the minutes and KSP seconded this.

 

3. Matters arising

3.1 TC had not heard from Digswell players about using the Hall – he will chase.

                                                                                                                        TC

3.2 TC still has to look at the fridge at Burnham Green.

                                                                                                                        TC

3.3 RF has bought  a fridge/freezer from a neighbour on behalf of the Hall. This may stay or go to the bowls club, if staying RF needs to be paid.

                                                                                                                        PB/RF

3.4 PB has not been able to check the PA system on offer. PH and RF agreed to do so.

                                                                                                                        PH/RF

3.5 The hedges have not yet been cut, SK is aware of the need.

 

4. Chairman's report

The jumble sale had been very successful however some aspects need to change in the future. Only one small skip had been provided and this was inadequate, there should not be less than one large skip – quotes need to be obtained. Items have been collected the three days before hand and stored in TCs, PBs and PHs garages – it was felt that these needed to be stored in the Hall and therefore the activities cancelled. The flyer should be reworded and make reference to limited resources to encourage people to deliver items wherever possible.                                                                                             TC

An item of jewellery was found on the bric a brac table so a notice has been placed in the Parish News to see if anyone clams it. An additional notice will be put in the village shop noticeboard.

                                                                                                            TC

Dates for the jumble sales in 2005 have been set at 12th March and 15th October.

 

5.1 Treasurers report

5.1.1 PB reported on the final figures from the fete and that a profit of £2,280.65 had been made.                     

                                                                       

5.1.2 The Hall has a contract with the performing Rights Society. Because we had included the scout hut in the original paperwork we are unable to remove this for current calculations of what is owed to them..

                                                                                               

5.1.3 Two of he meters in the Hall are now on new rates, which are fixed for one year from 15th October – this gives a saving of £44. These rates are less than those paid in 2003/04.

The third meter in the Kimberley room has changed and every 1000 units used gives a saving of £15. The paperwork still is to be completed on this. A further saving of £5 per 1000 units is expected which should give a total saving of £140  each year.

By paying by monthly direct debits a saving of £42 is made (this is included in the above total saving).

British gas rejected the request by Powergen to supply the Hall on four occasions although there has been no correspondence to this effect. Energywatch are now involved and have given a deadline for this to be resolved.

The Hall stopped using Powergen on 12th May and went back to them on 14th September. Due to the muddle with Scottish Power over the summer, the Hall may well make a one-off significant saving on power costs this year.

                                                                                                                                   

5.1.4 The work on the scout hut is complete and an invoice will now be raised for 50 % of the costs as previously agreed. This will be £222.37.

                                                                                                                        PB

 

5.2 Supporters Club

5.2 PB has prepared envelopes for all those connected with the Hall asking them to recruit two more members each, this would increase the supporters club membership to approximately 250.

 

6.  Sub-Committee reports

6.1 Fabric committee

6.1.1 There are faulty lights in the main hall and RF is awaiting details of costings.          

6.1.2 Jane has requested another lamp in the back similar to that at the front.                 This would be operated via a key switch and  turned on when the Hall is used. RF will install next week.               

                                                                                                            RF

6.1.3 The lights under the stage are often left on so RF will install a red light system to warn people that the understage light is on.

                                                                                                            RF

6.1.4 The boiler has beenserviced, it is proving difficult to find someone who is certificated to work on all the equipment. A firm from Wheathampstead has been used for the past three years but alternatives should be explored for next year.

 

6.2 Health & safety

6.2.1 Roy was redoing the document to include names of people with responsibilities. This will be give to PB on disc so he can keep up to date as names change in the future.       

A decision was made that the assembly pointing in the event of  a fire should on the green near the village sign and this would be included. Instructions would be given to all those who use the Hall.

                                                                                               

6.3 Decorating committee

Following the September Hall committee meeting a group met to look at the quotes. These were felt to be high and a revised specification was given to the preferred provider.  The proposal was that the decorator only did the high paint work leaving volunteers to do low paint work and doors. A quotation has now been received from Roger Clarke for £4,940. PH and TC are meeting RC on 30th October to discuss further.

There is some concern that the Hall funds may not be able to cover this cost plus contingencies and pay for new curtains (revised quote of £3,650). The Parish Council and East Herts council may be approached for financial support.

 

6.4 Fundraising committee

There was nothing to report.

 

7. Group reports

7.1 Under Fives  

There was nothing to report.

 

7.2 Parish Council

There had been discussions about the possibility of setting up a youth club in the village and  a presentation would be made to the parish council at  future meeting.

 

7.3 Friends of Tewin

There was nothing to report.

 

7.4 Tewin Society

There was nothing to report.

 

7.5 THACS

There was nothing to report.

 

 

8. Any other business

8.1 RF has bought  brass brackets to put up the village awards in the Hall.

 

9.Date of next meeting

24th  November, 8pm in the Village Hall.