TEWIN MEMORIAL  HALL MANAGEMENT COMMITTEE

 

Minutes of the meeting held on 27th July 2005

 

Supporters Club Draw

 

1st prize went to Freda Owen, ex Cannons Meadow

2nd prize went to Adrienne Thorpe, Firs Walk

3rd prize went to Ruth Sharp, Orchard Road

4th prize went to David Gregg, Hertford Road

 

Present

Burleigh – Treasurer                 Lynn Farr - Secretary  

           

Pat Ashman                              Ben Roberts                            

Paul Hagger                              Julia Tizard                              

Keith St Pier

                       

1. Apologies    

                       

Todd Canton – Chair                Graham Spring

Rod Frayne                              Linda Crawford                                   

Diane Hagger                           Chris Pool

 

           

2. Minutes of previous meeting                                                                    Action

BR proposed that the minutes be accepted and PA seconded this.

 

3. Matters arising

3.1 A friend of PA had donated some cupboards for the kitchen which would be put up after the walls had been painted.

                                                                                                                       

3.2 TC and PB had met about the licence, TC plans to hand the plans in personally.

                                                                                                                        TC

3.3 The under 5’s do not wish to proceed with redecorating the scout hut this summer.

     

3.4 PB has received a donation from the school PTA for the use of the gazebo

 

3.5 PA will clean the teapots

3.6 TC had met with Jane to talk about the cleanliness of the Hall. As some of the dirt is caused by groups coming in via the car park door all groups will be asked to only use the front entrance.

                                                                                                                        PB

                                                                                                                                               

4. Chairman’s Report
4.1  TC had asked that  a vote of thanks be given to DH and JC who helped at the barn dance with the bar. There had been a great deal of time needed and they had helped TC and PH.

 

5.1  Treasurer’s Report
5.1.1  After the AGM PB had completed the charity returns and sent the accounts to the Parish Council.

5.1.2  PB reported that there had been £100 in donations to the Hall for the use of gazebos and chairs.
5.1.3  PB had received interest on the account and £6 had been added to the village sign account.

5.1.4 In the past 6 months there had been an extra £500 in hire funds, £600 less expenses than last year. The wages bill to Jane had increased and the utility costs had decreased.

5.1.5 The redecoration will cost £8,500 and  the decorator has been asked to also paint the full height of the walls, not just the top half. The curtains have been ordered and it is hoped they will be installed by the end if August.

5.1.6 PB had received a bill from British Gas and a letter saying they had stopped supplying since 26th May. Powergen had taken over the account from this date yet PB had received a letter from them saying that they would not be taking the account. The meter readings on the paper work do not tally. PB has agreed with British Gas to replace the direct debit with monthly cheque payments until the matter is totally sorted..

                                                                                                                       

5.2  Supporters’ Club 
5.2.1 There was nothing to report.

                                                             

6.Sub-Committee Reports

 

6.1      Fabric Committee

6.1 There was nothing to report.

                                                                                                                                               

6.2   Health & Safety

6.2. It was not known if TC had sent  a copy of the health and safety booklet.

                                                                                                                        TC

6.3   Decorating Committee

PH wants to be able to redecorate the bar area while the main room is being redecorated.

 

6.4  Fund Raising Committee

6.4.1  The fete had taken £5344.99 and after expenses on the day there was a profit of £4182.54. There were costs of prizes that were brought forward  to 2006 and additional costs of gazebos and bunting leading to a net increase of £3695.52. Since then £100 of alcohol had been sold at the barn dance.

6.4.2 Digswell have donated their fete equipment and the items in good condition will be stored in the Hall, together with all the existing fete items. The books still need to be sorted so that those that are unlikely to sell in the future can be removed from the shed.

6.4.3 The date for the fete in 2006 is likely to be 17th June.

 

6.4.4 The publicity for the jumble sale needs to be arranged and reference to the fact that electrical goods cannot be accepted. PH to talk to DH about the flyer and newspaper.

                                                           

7.Group Reports

      

7.1  Under Fives

There was nothing to report.

 

7.2  Parish Council

Leaflets had been distributed to houses in Tewin about the plans for housing proposals.

TC sent a letter to the council on behalf of the Hall to thank them for their recent contribution to the redecoration costs.

 

7.3  Friends of Tewin

7.3 A senior citizens cream tea is being planned.

 

7.4  The Tewin Society

7.4  The next course begins on 3rd October.

 

7.5  THACS

7.5. The autumn show will be 3rd September.

 

 

8. Any Other Business

8.1 Jane is on holiday and will be back on 8th August. She has to go to hospital on 7th September and is likely to be incapacitated for 6 weeks.

                                                                                                           

8.2 PB had received a call about VAT and war memorials and hopes to get clarification on this.

.                                                                                                                      

9. Date of Next Meeting

Wednesday, 29th September 2005 at 8pm