TEWIN MEMORIAL  HALL MANAGEMENT COMMITTEE

 

Minutes of the meeting held on 27th April 2005

 

Supporters Club Draw

 

1st prize went to Diane Hagger, Godfries Close

2nd prize went to James Weight, Bishops Road

3rd prize went to Malcolm Meeson, Godfries Close

4th prize went to Ann Beale, Upper Green

 

Present

Todd Canton – Chair                Lynn Farr - Secretary  

Peter Burleigh – Treasurer

           

Graham Spring             Linda Crawford 

Pat Ashman                              Keith St Pier

Ben Roberts                             Julia Tizard

                       

1. Apologies    

                       

Rod Frayne                              Chris Pool

           

2. Minutes of previous meeting                                                                    Action

BR proposed that the minutes be accepted and PB seconded this.

 

3. Matters arising

3.1 TC reported that there was no news about the Digswell players

                                                                                                                                               

4. Chairman’s Report
4.1  TC and PB had met with someone from EHDC about the licence and the future changes. From November the Hall has to show where alcohol can be consumed on the premises. Any variations have to be made as a special licence. Provided we apply by 6thAugust the existing licence will be transferred at no cost. In future a bar licence will be £27 instead of £10 and a special licence will be £400. The hall will continue to be licenced for events it runs in TCs name.                                                 TC

 

5.1  Treasurer’s Report
5.1.1  PB reported that he had just claimed £366 gift aid.

5.1.2  PB ha just invested £2000 in the high interest account.                
5.1.3  There were still some jumble sale expenses to be paid but at present there was £998 profit.        

5.1.4 PB had received numerous letters about the gas account but when he rang them there was no response. As a result of a £638 refund in December and reduced monthly payments we are now £481 in debit.

5.1.5 PB proposed that £1000 is transferred to the reserves budget which would be split between long term and short term reserves. This was agreed.

 

5.2  Supporters’ Club 
5.2.1 PB reported that we now have the highest number of members.

5.2.2 The supporters club will have given the Hall £5997 over the past three years, including gift aid.

                                                             

6.Sub-Committee Reports

 

6.1      Fabric Committee
6.1.1   The owner of the scaffolding was prepared to sell it to the Hall for £40 - £50 and it was agreed to offer £40. KSP asked that someone check that it is a complete set.

                                                                                                                        RF

6.1.2   PB has been given two trestles and LC has two doors to be used as tables.                                                                                                           
6.1.3   It has been impossible to move the baby changing unit from the disabled toilet so an area has been created in the ladies toilet  to be used for changing nappies. Jane will unlock the disabled toilet when the Hall is in use.                                                                         

6.2   Health & Safety

6.2.1  TC will issue copes of the health and safety report.

                                                                                                                        TC

6.3   Decorating Committee

There was nothing to report.

 

6.4  Fund Raising Committee

6.4.1  The raffle tickets are printed and ready to be handed out for selling. The format of stall son the green is being changed and there will be new external stalls together with some different activities. Helpers are still needed.

6.4.2 BR reported that in late summer the legislation will change about what can be left at tips for landfill and this may impact on items leftover from jumble sales. It was agreed further information was needed.

                                                           

7.Group Reports

      

7.1  Under Fives

There was nothing to report.

 

7.2  Parish Council

There was nothing to report.

 

7.3  Friends of Tewin

7.3.1 A barn dance is planned for 23rd July and tickets will be on sale after the fete.

 

7.4  The Tewin Society

7.4.1  A request was made that a screen could be kept in the Hall, to be used for the speakers. It was agreed space would be found.

7.4.2 The Society were experiencing problem with their crockery becoming chipped after it has been used by others and enquired whether the Hall had plans to purchase their own. There were no plans to do so, however LF agreed to write to see if anyone would be prepared to donate new crockery.

 

7.5  THACS

7.5.1 There had been a recent successful show covered by the local press.

7.5.2 There were still seats left on the trip to Wisley on 4th June.           

7.5.3 In the autumn there will be a trip to the Nelson and Napoleon museum and an autumn show.        

 

8. Any Other Business

8.1 The Hall was booked for a band on 21st may, therefore the stage needed to be cleared.

8.2 A letter had been received from Claude Owen to say that there were now settled.

8.3 PB reported that the school PTS had requested to borrow the halls gazebo, it was agreed that this could be rented out at £10. Two rates could be given – local and outside the village.

8.4  The bowls club have asked if the Hall would like the loan of some tables. It was agreed that TC would accept if they were for the Hall to use but not if they were to be stored in the Hall and used by others.

8.5 Helen Hawkey had asked whether there were any suggestions for possible memorial funds with respect to Sue Bushell. TC will respond with the suggestion of a culinary award at a THACS event.

      

9. Date of Next Meeting

Wednesday, 25th May 2005 at 8pm