TEWIN MEMORIAL HALL MANAGEMENT COMMITTEE
Minutes
of the meeting held on
Supporters
Club Draw
1st prize went to Naomi Swift, Harwood
Close
2nd prize went to Linda Adams,
3rd prize went to Edward Lyons,
4th prize went to Richard
Knight, Mill House
Present
Todd Canton - Chair
Peter Burleigh
- Treasurer
Lynn Farr - Secretary
Eric Fishwick Ben
Roberts (Friends of Tewin)
Keith St Pier Dave Howson
Linda Crawford Julia
Tizard (Tewin Society)
Paul Hagger Diane Hagger
Margaret Huggins
1. Apologies
Rod Frayne Pat
Ashman
2.
Minutes of previous meeting Action
6.1.2 KSP had not agreed to take the
matter to the Parish Council.
BR proposed acceptance of the minutes and
this was seconded by DH.
3.
Matters arising
3.1
TC had spoken to John Barton about contributing to the window repairs, he will
let TC know.
3.2
TC still has to try to sell the military uniform. PB still has to find somewhere to sell the
scales. TC/PB
3.4
A laminator has been bought for the Hall.
3.5
TC thought he had acquired the chairs from Gosling but is unable to do so.
4. Chairman’s Report
4.1 The bowls club has offered
two blue tables – it was agreed to accept these but to get rid of the two old
wooden tables.
4.2 TC proposed that officers had a three year tenure in future. This was discussed but not agreed. It was suggested that a letter be sent to users of the Hall inviting them to become committee members. PB will do this in the autumn when they are written to about heating costs.
5. Treasurer’s Report
5.1 The revised rental rates have been sent to users
and PB has not received any complaints.
5.2 PB
is concerned about the use of light when not needed and the back door being
opened for entry instead of the front door. In view of the increasing bills the
Hall needs to be more energy conscious.
5.3 The
monthly direct debits for gas and electricity have been increased to £320 but
we are still indebt. PB has paid £750 on account.
5.4 A
£1050 bill for electrical wiring is to come to PB, he
does not know whether the work has been done or where the bill is.
5.5 50
chairs have arrived and are on the stage, a further60 have been ordered.
5.6 Gift
aid had contributed £412.07 this year which is £48 more than before.
5.7 PB
is still waiting for the cost of replacing the fire door and repairing some
windows, the information
is needed to enable him to decide how much money can be invested.
TC to advise. TC
5.8 There is £24,000 in the reserve fund
earning interest.
5.2 Supporters’ Club
Nothing to report.
6.Sub-Committee Reports
6.1 Fabric Committee
6.1.1 A donor has offered to pay for
gates at the entrance. KSP agreed to talk to the donor to progress this. KSP
6.1.2 The fridge/freezer has failed.
6.2 Health & Safety
No progress.
6.3 Decorating Committee
In the autumn it would be good to redecorate the kitchen.
6.4 Fund Raising Committee
Progress with the fete arrangements is going well. Helpers are needed
to set up and take down the stalls etc.
7.Group Reports
7.1 Under Fives
There was nothing to report.
7.2 Parish Council
There was nothing to report.
7.3 Friends of Tewin
7.3.1 A barn dance will be held on 15th July ad the Hall was
asked to do the bar.
TC will apply for the licence.
7.4 The Tewin Society
7.4.1 More people have joined the committee.
7.5 THACS
7.5.1 There had been a successful spring show.
7.5.2 19 people had gone on the outing to the Henry Moore Foundation at Perry Green.
7.5.3 Tewin gardens and allotments will open on 28th May.
7.5.4 There is a
waiting list for the outing to
7.5.5 There will be painting/photography day on 11th July
7.5.6 There will be a trip to Ayot St Peters on 3rd August
8. Any Other Business
8.1 TC had received a letter about the Hall lights which are to bright for the badminton players. TC will talk to RF about possible solutions. TC to reply to Mavis Hagger.
8.2 DH enquired about the progress on
updating the Hall page on the website. This is in hand.
9. Date of Next Meeting