TEWIN MEMORIAL  HALL MANAGEMENT COMMITTEE

 

Minutes of the meeting held on 26th January 2005

 

Supporters Club Draw

 

1st prize went to JE Hall, Desborough Drive

2nd prize went to Jack Bird, Canons Meadow

3rd prize went to Woodward family, Upper Green

4th prize went to William Horsman, Godfries Close

 

Present

Todd Canton – Chair                Lynn Farr - Secretary  

Peter Burleigh – Treasurer

           

Pat Ashman                              Linda Crawford 

Keith St Pier                             Sue Hall

Ben Roberts                             Andrea Simons Chadwick

Diane Hagger                           Paul Hagger

                       

1. Apologies    

Rod Frayne      Graham Spring                                                

                                               

           

2. Minutes of previous meeting                                                                    Action

Item 7.3 should have read that FoT arranged a Christmas tree, THACs were responsible for finding the tree.

Item 6.1.1 should be wall

Item 6.3 should be RF had

 

3. Matters arising

3.1 TC had not heard from Digswell players about using the Hall – he will chase.

                                                                                                                        TC

3.2 The fridge from Burnham Green has been moved to the bowls club.

                                                                                                                       

3.3 The PA system on offer does not work.                                                                                                                                                                                                     

3.4 The hedges have been cut.                                                                                                             

4. Chairman's report

The item of jewellery found at the jumble sale was not claimed and has been sold to Godshaws for £125.

 

 

 

5.1 Treasurers report

5.1.1 The revaluation of the scout hut by the inland revenue has taken place and it has gone from £1650 to £1575. There has been a 100% rebate.

5.1.2 A letter was sent to the Parish Council to ask for some funding to support the work in the Hall, no reply has been received.

5.1.3 The 2004 accounts are complete. The increased rental rates brought in an extra £1300 which together with increased useage has helped the income. Expenditure has decreased by reducing the gas charges and a time when electricity has not been charged for due to confusion over the provider. In addition waste removal costs are less with the new provider.

5.1.4 PB proposed that the rental review due to take place in 2005 be deferred to 2006 when the Hall has been redecorated. This was agreed.

5.1.5 The music license fee costs £125 per year and it was agreed that the cost should be £6.75 per event when this is needed.

 

5.2 Supporters Club

The membership stands at 222 and will increase to 224 in February.

 

6.  Sub-Committee reports

6.1 Fabric committee

6.1.1 Mill Green undertook their electrical inspection in November and passed everything. However there had been no paperwork so TC chased them. TC delivered the paperwork to Herts County Council. TC has been told that there is a problem and is meeting with the council on 27th January.

6.1.2 There is some damp in the Kimberley room resulting from the loose guttering. RF to repair when dry.

                                                                                                            RF                  

6.2 Health & safety

There was nothing to report.

                                                                                                                                               

6.3 Decorating committee

6.3.1 TC has spoke to Roger Clark about dates to begin the decorating when it will minimize disruption.

6.3.2 Colours for the Hall were agreed. PH/DH to inform RC

DH/PH

                                                                                   

6.4 Fundraising committee

6.4.1 There will be a flyer for the jumble sale and additional flyers will be delivered at the same time, including one for the fete. It was agreed that the Hall should not be let after 7pm on the Thursday before the jumble sale to allow storage of items.

6.4.2 LF will be chairing the fete committee and arranging the 1st meeting soon.

                                                                                                                        LF

 

 

 

7. Group reports

7.1 Under Fives  

7.1.1 SH is no longer the under fives rep – TC thanked her for her input to the Hall committee, SH will remain a member of the committee until the AGM.

7.1.2 The large glass door in the scout hut would not open during a recent fire drill, TC to ask RF to look at it.

                                                                                                            TC/RF

7.1.3 ASC pointed out that the decoration was looking tired, this was noted however until the Hall was complete this could not be considered.

7.1.4 The outside light was no longer working. TC to ask RF to look at it.

                                                                                                            TC/RF

7.1.5 The hedge above the gate needs cutting back as the gate will not open. TC to ask RF to look at it.

                                                                                                            TC/RF

7.2 Parish Council

There was nothing to report.

 

7.3 Friends of Tewin

7.3.1 The carol singing and Christmas tree went very well and will be repeated next year. The collection for Shelter raised £181.

7.3.2 The raffle held by the Rose and Crown raised approximately £150 for the senior citizens lunch.

7.3.3 The AGM will be held on 28th February.

 

7.4 Tewin Society

The next meeting will be 27th January.

 

7.5 THACS

There is an outing to the Royal Academy on 2nd April and the spring show will be held in April.

 

 

8. Any other business

8.1 LC asked if there could be a hook to hold back the kitchen door. TC to ask RF to look at it.

                                                                                                            TC/RF

                                                                                                           

9.Date of next meeting

23rd February, 8pm in the Village Hall.