TEWIN MEMORIAL  HALL MANAGEMENT COMMITTEE

 

Minutes of the meeting held on 25th October 2006

 

Supporters Club Draw

1st prize went to Angus Grimmond, Bishops Road

2nd prize went to Roger Lockwood-Taylor, Orchard Road

3rd prize went to Mike Horsman, Harwood Close

4th prize went to Jo Collins, Lower Green

Present

 

Todd Canton - Chair   

Peter Burleigh - Treasurer

Lynn Farr - Secretary

                                   

Rod Frayne                              Julia Tizard (Tewin Society)

Keith St Pier                             Ben Roberts (Friends of Tewin)

Dave Howson                         Linda Crawford

Margaret Huggins                        Diane Hagger

Paul Hagger                              Pat Ashman


1. Apologies                                                                                       

Graham Spring            

 

2. Minutes of previous meeting                                                           Action

In section 6.1.5 the text should read removed and not moved.

In section 6.1.10 the text should read bulb not lamp.

 

3. Matters arising

3.1 TC to talk to JT about helping with the accounts                                              TC

3.2 RF suggested that Mill Green were not contacted about a meter for the parish room in view of the cost.

3.3. The new window has been fitted in the parish room and the stage fire door has been replaced.

3.4 Stuart has always left grass trimmings near the scout hut and then disposes of them at a later date.

3.5 RF will not be able to look at an air vent for Janes bathroom until 2007.

3.6 TC had spoken to Lee about the wasps nest, he will look at it.

3.7 BR has ordered a wreath on behalf of the Hall and TC will lay this.

                       

4. Chairman’s Report
4.1 The jumble sale had been very successful, raising about £1300.

 

5.  Treasurer’s Report
5.1 £1211 had been paid in to the bank from the jumble sale. Expenses still need to be paid. JC will inform stall holders of the takings from each stall.                                

5.2 PB wants to close the accounts from the fete but still has 3 outstanding payments. PH and DH to chase one person, LF will write to Greene King about the Rose & Crown             and will chase Gerry.                                                     PH/DH/LF     

5.2 PB has had one invoice for the window of £2103.25 and enquired whether a second invoice was to come for the fitting. RF/PB to discuss the quotes.

                                                                                                RF/PB

5.3 At a previous meeting it had been agreed that any funds raised should be split to 60% projects, 20% short term reserves and 20% long term reserves. PB proposed changing this whilst there are high maintenance costs and that all the takings from the jumble sale should go toward maintenance. This was agreed.

 

5.2  Supporters’ Club 
PB predicted a loss of members in November due to people leaving the village and deaths. It was agreed that there needed to be some action to recruit new members.

                                               

6.Sub-Committee Reports

6.1      Fabric Committee

6.1.1 RF and KSP had removed some more of the Hall floor as it continued to buckle.

6.1.2 RF will put polyfilla around the edges of the new window.                RF

6.1.3 RF will put some cable up for the outside lamp in 2007.               RF

6.1.4 RF has put one coat of paint on the new fire door but further work is needed.

6.1.5 RF has fitted a fluorescent light on the stage with a pull cord.

6.1.6 RF will write a letter of appreciation to Hertford joinery for their work.   RF

6.1.7 RF and TC to meet and obtain a quote for each window in the Hall and have these put in priority order of need for replacing.                                              RF/TC

6.1.8 RF needs assistance to replace some putty in the windows.

6.1.9 RF will obtain a quote to replace the tiles in the St Andrews room. TC will contact Ray Leech.                                                                                           RF/TC

6.1.10 KSP will talk to VW about the gates and a possible donation which will be eligible for gift aid.                                                                                            KSP

 

6.2   Health & Safety

6.2.1 RF had bought a new kettle for £5.75 for the bar area. In view of the previous discussion about PAT testing RF suggested that he bought two more kettles for the kitchen which would meet the requirements and would be safer as they have no leads. This was agreed.                                                                                                   RF

6.2.2 The water boilers should be visually inspected , TC to talk to someone about doing this.                                                                                                                       TC

6.2.3 RF has not been able to do anything about the new fire regulations.

6.2.4 RF will put a key operated switch next to the emergency lights to enable him to test these regularly without needing to turn the mains power off.                                 RF

                                                                                                                                     

6.3   Decorating Committee

6.3.1 RF had spoken to the leaders who use the parish room and they would like to have cork around the walls to pin up the childrens work

6.3.2 PH and DH will prepare a project plan for the next phase.                     PH/DH

 

6.4  Fund Raising Committee

6.4.1 PH to speak to Dave Bond about a cabaret evening in autumn 2007.

6.4.2 Jumble sale dates for 2007 were agreed as 10th March and 13th October 2007. LF to contact Peter Walters for the website diary.                                                      bLF

 

 

7.Group Reports

7.1  Under Fives

There was nothing to report.

 

7.2  Parish Council

7.2.1 The Parish Council is still looking into a power supply on the lower green.

 

7.3  Friends of Tewin

7.3.1 The senior citizens tea had gone well, with 40 people attending.

7.3.3 Plans are proceeding for a Christmas tree on the lower green and a carol service. There will be a raffle in November / December to raise funds for the senior citizens lunch in 2007. Donations are welcome.

 

7.4  The Tewin Society

7.4.1 The talk on railways on 16th October had been poorly supported.

7.4.2 There will be a talk on bats on 20th November with a 7.30pm start to allow children to come at the beginning to see bats.

7.4.3 BR had loaned two pictures of the Hall, DH to return them.                    DH

7.4.4 BR enquired a bout the spare key for the archive chest, PB to ask Jane.

                                                                                                                                      PB

 

7.5  THACS

7.5.1 There will be a talk by the head gardener at Middleton House and in 2007 there will be a visit to the House and gardens.

7.5.2 There will be a craft fair at Burnham Green on 18th and 19th November.

7.5.3 The newsletter will be out soon with activities for 2007.

 

8. Any Other Business

8.1 Committee members were informed that Janet Marchant had recently died.

8.2 KSP enquired about the use of spare keys for hirers and the impact on the insurance. TC, PB and RF have spare keys. Jane always unlocks the Hall so hirers do not have keys, although keys are used for the scout hut.

8.3 Flyers to recruit more volunteers are soon to be printed and will need distribution in the village.

8.4 MH has resigned as a Hall trustee.

 

9. Date of Next Meeting

Wednesday, 22nd  November 2006 at 8pm