TEWIN MEMORIAL  HALL MANAGEMENT COMMITTEE

Minutes of Meeting held on 25^th May 2005

Supporters’ Club Draw

1^st Prize            :           Margaret Knight, The Mill House, Archers Green

2^nd Prize           :           Chris Pool, Firs Walk

3^rd Prize            :           R Lockwood-Taylor, Orchard Road

4^th Prize            :           Sylvia Brown, Godfries Close

Present

Todd Canton   -             Chair                            

Peter Burleigh -              Treasurer

Pat Ashman                   

Rod Frayne

Keith St Pier    -             Parish Council                          

Chris Pool        -             Parish Council  

Julia Tizzard     -             The Tewin Society                    

In Attendance

Jean Canton                    (Temporary Minutes Secretary)

1.    Apologies Action

       Lynn Farr, Diane Hagger, Paul Hagger, Ben Roberts, Linda Crawford, Graham Spring, Andrea Simmons Chadwick

2.    Minutes of Previous Meeting

       The minutes of the meeting held on 27^th April were accepted.  Proposed by Pat Ashman, seconded by Keith St Pier.

3.    Matters Arising

       3.1  TC advised that he was in receipt of the Health & Safety booklet which would be issued shortly.                                                                                                               TC

       3.2   On the question of Sue Bushell, TC reported that the Crown Prosecution Service, for whom she had worked, had offered to supply a display cabinet for the Tewin Register.  The cabinet would carry a small plaque in her memory, and it was hoped this would be kept in St Peter’s Church. 

4.    Chairman’s Report

4.1   TC reported that he had applied for a drinks licence for the Village Fete, in addition to one for the forthcoming Barn Dance.  He and PB would also be applying for a new annual licence before the August deadline.                                                                      TC/PB

5.    Treasurer’s Report

5.1.  Bins.  PB reported that he had received a bill for £638 from EHCC for clearing waste bins.  The price of waste bins had trebled in recent years.  He had asked Jane to flatten all cardboard boxes before putting them in the bins in future in order to minimize the volume.

5.2  Supporters’ Club
The Supporters Club membership had now increased to 230.

6.    Sub-Committee Reports

6.1 Fabric Committee
6.1.1   A leak had been detected in the roof over the bar.  RF would investigate.      RF

6.1.2   RF reported receipt of the new Hall drop-down light, which would be installed before the Fete.                      RF

       6.1.3   PB reported that users of the Scout Hut were concerned about the bush in the front of the hut.  Agreed to ask Stuart Kirkham to look at.                                                                                                    TC

       6.1.4   RF agreed to look at the wooden door, which was reported to be rotting.                  RF

       6.1.5   Andrea Simmons Chadwick had offered helpers to redecorate the Scout Hut.

       RF to talk to her about this.                                                                                                   RF
6.1.6   It was noted that Certificates were not in view in the Hall and this would be looked into.       TC/RF

       6.1.7   PB agreed to talk to Jane about putting security locks on her windows after someone was seen climbing up a ladder one evening.                                                                                                               PB

6.2  Health & Safety

       Nothing to report.

6.3  Decorating Committee

       6.3.1   It was noted that users of the Hall needed to be advised when it was unavailable because of redecoration.  TC would talk to Roger Clark to finalise dates.                         TC

6.4  Fund Raising Committee

       6.4.1   Flyers about the Fete were to be put through every door in the village during the following week.                                                                                                           TC

7.    Group Reports

7.1  Under Fives

       Nothing to add to matters raised under items 6.1 above.

       7.2  Parish Council

Nothing to report.

       7.3  Friends of Tewin

       7.3.1  TC confirmed that he had applied for the drinks licence for the Barn Dance on 23^rd July.                                                                                                                                    TC

       7.4  The Tewin Society

7.4.1 LF had approached Matalan to ask if they could help with the supply of crockery and was given a large supply of unwanted items.   It was agreed that these should be kept in the kitchen cupboards, and would be jointly owned by the Hall Committee and The Tewin Society.

       7.5  THACS

7.5.1   There were two places available on the August trip to Waterford Church, and four on the October outing to the ‘Nelson & Napoleon Exhibition’.  On 23^rd November there will be a ‘Partridge in a Pear Tree Talk’ in the Memorial Hall.

8.    Any Other Business

       8.1   It was agreed that the gentleman who had booked the Hall to sell plants on two occasions this year would be asked to provide hanging baskets for the Hall.                    PB

8.2   Agreed to turn off the Sadia water heater during the summer months, except when needed, in order to conserve energy and reduce costs.                                                    RF

       8.3   PB reported that a donation had been received from the Parents Association for the loan of the gazebo, and also from Tewin Orchard, who were borrowing it for their party in July. 

Date of Next Meeting

       There being no other business, the meeting was adjourned.  The next meeting would be held on Wednesday, 22^nd June 2005, at 8pm.