TEWIN MEMORIAL  HALL MANAGEMENT COMMITTEE

 

Minutes of the meeting held on 24th November 2004

 

Supporters Club Draw

 

This was deferred until PB returned and processes renewals

 

Present

Todd Canton – Chair                Lynn Farr - Secretary              

Pat Ashman                              Linda Crawford 

Keith St Pier                             Sue Hall

Chris Pool                                Ben Roberts

Rod Frayne

                       

1. Apologies    

Peter Burleigh - Treasurer         Graham Spring                                                

Diane Hagger                           Paul Hagger                 

                                               

           

2. Minutes of previous meeting                                                                    Action

KSP proposed acceptance of the minutes.

 

3. Matters arising

3.1 TC had not heard from Digswell players about using the Hall – he will chase.

                                                                                                                        TC

3.2 TC looked at the fridge at Burnham Green, and suggested that the bowls club accept it as the Hall has sufficient.

                                                                                                                       

3.3 PH to check the PA system on offer.                                                                                                                                                                                                                                                                                                           PH

3.4 The hedges have not yet been cut, TC to chase.

                                                                                                                        TC

3.5 SH reported that the fire after the jumble sale was not put out and requested that any future fires were put out by Monday.

 

4. Chairman's report

TC was applying for the annual public entertainment licence and needed the certificate from Mill Green Electrics.                                                                                   

TC

There has been no response to the item of jewellery found at the jumble sale. TC will wait until the end of November and then sell this to Godshaws.

                                                                                                                        TC

 

 

5.1 Treasurers report

There was nothing to report.

 

5.2 Supporters Club

There was nothing to report.

 

6.  Sub-Committee reports

6.1 Fabric committee

6.1.1 RF had repaired the guttering down the side of the Hall. Water had leaked in and wallpaper was coming away from the all. When it dries out RF will stick back.     

6.1.2 RF has put up a new lamp which Jane will operate via a key.                               

6.1.3 RF has ordered a replacement lamp for the one in the hall, which should be a good match with existing lamps.

6.1.4 RF can not mount the certificate plaques direct to the all and so is buying some MDF to attach them to.

 

6.2 Health & safety

6.2.1 Roy has finished the document and has given a printed copy and one on disc. A copy will be left with Jane and a copy put on the noticeboard. It was agreed that a copy would be sent to the Parish Council with a note to remind them that names may change over time.

                                                                                                                        TC                              

6.3 Decorating committee

TC and PH ha met with RC and went through the hall with him to agree what work would be carried out. He will do everything from the wood upwards. An advantageous price has now been agreed and a letter of confirmation will be sent.

TC/PH

RC has been asked to contact TC/PH/RF if he finds any problems when he begins in case an instant decision needs to be made about action.

KSP asked if it would be possible for RC to have a look at the rafters whilst he was working on the ceiling and able to move the ceiling panels. As there has been some loose tiles it would be helpful to know if the rafters had been affected. TC to discuss this with RC.

                                                                                                                        TC

The Parish Council meet on 6th December and agree budgets, a letter needs to be sent to them to ask for some funding to support the work.

                                                                                                                        LF

6.4 Fundraising committee

There was nothing to report.

 

7. Group reports

7.1 Under Fives  

There was nothing to report.

 

 

7.2 Parish Council

Volunteers are monitoring the speed of traffic in the village over the next two weeks, more volunteers are needed.

 

7.3 Friends of Tewin

THACS have organised a Christmas tree for Lower green and there will be carol singing round the tree on 22nd December from 5.30pm. The Parish Council has asked that lights powered by battery would be used to avoid the use of electric cables, however this was proving difficult and FoT may have to ask the Parish Council to review this request. TC confirmed that the Hall cable cover could be used if required and the car park. It is hoped that this could become an annual event.

The Rose and crown are holding a raffle for FoT to raise funds for the senior citizens lunch.

 

7.4 Tewin Society

The newsletter has been distributed and included reference to the availability of hiring tables, gazebo etc.

 

7.5 THACS

There was nothing to report.

 

 

8. Any other business

8.1 LC asked if the teapots could be cleaned again, PA agreed to do so.

                                                                                                                        PA

 

9.Date of next meeting

26th  January, 8pm in the Village Hall.