TEWIN MEMORIAL  HALL MANAGEMENT COMMITTEE

 

Minutes of the meeting held on 24th May 2006

 

Supporters Club Draw

1st prize went to Lynne Shankster, Godfries Close

2nd prize went to Jenny Izzard, Abbotts Langley

3rd prize went to Chris Haden, Godfries Close

4th prize went to Sarah Marchant, Cornwall

Present

 

Todd Canton - Chair   

Peter Burleigh - Treasurer

Lynn Farr - Secretary

                                   

Rod Frayne                              Ben Roberts (Friends of Tewin)

Keith St Pier                             Pat Ashman
Paul Hagger                              Margaret Huggins                    


1. Apologies                                                                                       

Linda Crawford                        Diane Hagger

Dave Howson                          Julia Tizard (Tewin Society)

                       

2. Minutes of previous meeting                                                        Action

6.1.2 BR proposed acceptance of the minutes and this was seconded by PH.

 

3. Matters arising

3.1 TC is still waiting for  a reply from John Barton

3.2 TC still has to try to sell the military uniform.                                    TC

3.3 PB still has to find somewhere to sell the scales.                               PB

3.4 TC to speak to MH about lights and badminton.                              TC.

                       

4. Chairman’s Report
4.1 The fete plans are well under way.

 

5.  Treasurer’s Report
5.1 PB has completed the charities commission returns, finished the gift aid application and sent the accounts to the parish council.

5.2 PB has had problems with late rental payments, these should be paid within 25 days.

 

5.2  Supporters’ Club 
LC has passed on membership forms to 3 people and PB awaits their return.

                                                             

6.Sub-Committee Reports

6.1      Fabric Committee

6.1.1 There are some items that need repairing in Janes flat, RF to obtain quotes.

6.1.2 The guttering has been knocked off on the corner again.

6.1.3 When the amplifier was used at Xmas there was a problem unless the microphone was held close to the mouth. RF to investigate and resolve for the fete.

6.1.4 The bill for the electrical work has still not been received and the last piece of work has not been completed.

6.1.5 The fire equipment has been checked and found to be satisfactory. RF will arrange for the alarm to be tested when they visit again in six months.

6.1.6 TC/RF to agree which door should replace the fire door on the stage.       TC/RF

6.1.7 KSP has met with Ted Tyler to look at gates for the front of the Hall. The options were metal or wooden gates. The conservation officer in Hertford had said that the same style would be acceptable and that wood might be easier to match in to the building style. KSP showed some different styles of gates and a style was agreed.

6.1.8 The broken fridge freezer has been removed, this still leaves a fridge and a freezer.

6.1.9 The old plastic chairs have been placed outside and an advert will be placed in the Parish News to see if anyone wanted to take them.                            TC

 

6.2   Health & Safety

PAT testing is needed on electrical equipment, PB will ask Mill Green electrical what they would charge.                                                                                                PB

RF will ask Village Hall Advisory Service how often this should happen.            RF

             

6.3   Decorating Committee

In the autumn it would be good to redecorate the kitchen, bar and toilets.

           

6.4  Fund Raising Committee

650 flyers have been produced for distribution round the village, committee members were asked for help with this. Posters to promote the fancy dress competition will go up the next day and flyers will be put up on telegraph poles etc at the weekend. Entrance gates should be narrower.

KSP to ask Caroline Macfarlane whether the next Parish Council newsletter will be ready to distribute with fete flyers.                                                               KSP

 

7.Group Reports

7.1  Under Fives

There was nothing to report.

 

7.2  Parish Council

A letter will be sent to those living in the conservation area reminding the residents that they live in a conservation area.

 

7.3  Friends of Tewin

7.3.1 The licence application for the barn dance will go in the next day.

7.3.2 On 18th June at 11.30am there will be a dedication of a seat to Weston Marchant on Upper green near the pond.

 

7.4  The Tewin Society

There was nothing to report.

 

.

 

7.5  THACS

7.5.1 50 people had attended the Kew gardens and palace trip.

7.5.2  Tewin gardens and allotments will open on 28th May.

 

8. Any Other Business

8.1 BR had lent two photos of the Hall from the archives and wanted them back. PH to return.                                                                                      PH

8.2 Peter Walters has spent a lot of time revising the Hall section on the village website and this is now operational.

 

9. Date of Next Meeting

Wednesday, 28th  June 2006 at 8pm