TEWIN MEMORIAL  HALL MANAGEMENT COMMITTEE

 

Minutes of the meeting held on 24th January 2007

 

Supporters Club Draw

No draw held as Treasurer absent

 

 

Present

 

Todd Canton - Chair   

                                   

Keith St Pier                             Ben Roberts (Friends of Tewin)

Dave Howson                          Linda Crawford

Paul Hagger                              Julia Tizard (Tewin Society)                 

Pat Ashman                              Rod Frayne

 


1. Apologies                                                                                       
Peter Burleigh – Treasurer        Lynn Farr - Secretary

Diane Hagger                           Richard Kirby

Margaret Huggins

 

2. Minutes of previous meeting                                                        Action

BR proposed acceptance of the minutes and KSP seconded this.

 

3. Matters arising

3.1 .Peter Burleigh needs help with the Supporter's Club. The Committee were asked to find someone suitable if possible.                                                            ALL
3.2 Lee Hopkins had inspected the wasp site and found no trace.
                       

4. Chairman’s Report
4.1 Jane's mother had recently died and flowers had been sent to Jane.
4.2 There had been a positive response to the appeals for help with Health and Safety issues. David Wright is the leader. They have held one meeting with TC and PB. They are working through the premises and listing the jobs in degree of urgency on a scale of 1to3. Each member will concentrate on a specific area.  They hope to report to Committee before the next Management Meeting. Rod and Keith have been asked to join their committee.

5.1  Treasurer’s Report           
Held over as P.B. on holiday.

 

5.2 Supporters’ Club

Held over as P.B. on holiday.

                                                             

6. Sub-Committee Reports

6.1      Fabric Committee

6.1.1 Rod reported that he had replaced the bulb in the car park.
6.1.2 The Hall floor is O.K. at the moment so the retaining plate can now be replaced.
6.1.3 Suggested that no beading be put on Parish room window until Spring.
6.1.4 Main outside lamp to be replaced over Parish room window.

6.1.5 TC and RF to look at Hall windows with regard to making a list of priorities for replacement.                                                                                TC/RF
6.1.6 Ray Leech will sort out the door and floor of St. Andrew's room when he can but is very busy at the moment.
6.1.7 RF said the 3day electrical test had been carried out but as yet there was no report from Mill Green. They had been recalled to rectify a heating fault in the hall.
6.1.8 Jane has requested that the heater in the Scout Hut could be turned off in a different way as electricity was being wasted at the moment. Paul Hagger's daughter, hopefully to be a representative of the Scout Hut users on hall committee. Estimates to be obtained for altering the heater mechanism.
6.1.9 KSP reported that the gates were in the process of being made at the moment. T.C. to write letter of thanks when installed. It is understood there will be an "opening"ceremony by Vaughan and / or Ivor Williams.

6.2   Health & Safety

6.2.1 The subcommittee will be asked to look at PAT testing.

                                                                                                                                     

6.3   Decorating Committee

6.3.1 PH had an estimate of £682 for the bar. This would take a few weeks so would it would have to be closed during the decoration period. Kitchen quote only £75. Hopefully volunteers would be found to do the work at Easter. Committee agreed the amount subject to PB giving approval.

6.4  Fund Raising Committee

6.4.1 The letter TC had sent to the Village asking for help had resulted in Richard Kirby willing to help with fund raising and has volunteered to help run the fete on 30th June.
6.4.2 Jumble sales booked for March 10th and October 13th. PH and RF not able to help March Sale and help is needed with collection of jumble, and on the day.

7.Group Reports

7.1  Under Fives

7.1.1 Under 5s Heating and tidiness were discussed. It was agreed that any letter from the committee be held back until the H&S report had been examined.

7.2  Parish Council

7.2.1 Problem with account settlement been dealt with.

7.3  Friends of Tewin

7.3.1 B.R. reported the success of carols on the Green.
7.3.2 Senior citizen's lunch next. Requested a 50% fee reduction in hire of the Hall. This was agreed.
7.3.3 L.C. asked for freezer use for ice-cream. Jane to be approached.
7.3.4 BR asked for the Hall capacity (180 or 120 seated). It was noted that policing this is up to the hirer
7.3.5 It was agreed to loan the sound equipment on 14th Feb. for the lunch.
7.3.6 A.G.M. of the Friends of Tewin on 26th Feb.at 8.o'clock.

 

7.4  The Tewin Society

7.4.1 A.G.M.March10th with local historian, Tony Rook coming to speak.

7.5  THACS

7.5.1 Talk 29th Jan. with Ivor Williams speaking.

 

8. Any Other Business

8.1 East Herts had written to all Village Halls Offering 3 grants . This would be on a competitive basis. Work involved to promote the Hall may not be worth the effort.
Village plan questionnaire about to go out.

9. Date of Next Meeting

Wednesday, 28th  February 2007 at 8pm