TEWIN MEMORIAL  HALL MANAGEMENT COMMITTEE

 

Minutes of the meeting held on 23rd November 2005

 

Supporters Club Draw

 

1st prize went to Richard Griggs, Lower Green

2nd prize went to David Hall, WGC

3rd prize went to Ray Leach, Godfries Close

4th prize went to David Batten c/o Harwood Close

 

Present

Todd Canton – Chair                Peter Burleigh – Treasurer       

Lynn Farr - Secretary  

           

Ben Roberts                             Keith St Pier

Paul Hagger                              Diane Hagger

Rod Frayne                              Pat Ashman

Margaret Huggins                     Ben Roberts

                       

1. Apologies    

                       

Linda Crawford                        Graham Spring

           

2. Minutes of previous meeting                                                                    Action

KSP proposed acceptance of the minutes and this was seconded by PH.

 

3. Matters arising

3.1 PB still to clarify about VAT and war memorials.

                                                                                                                        PB

3.2 The chair that PB ordered still has not come, when it arrives PB will contact the committee and invite them to a meeting to look at it.

 

3.3 The under 5s have decided not to proceed with a sign to promote themselves.

 

4. Chairman’s Report
There was nothing to report.

 

5.1  Treasurer’s Report
5.1.1  PB reported that he still has not had contact from Powergen. PB has been advised to contact trading standards about the matter but has decided to wait a little longer as a lot of work is needed if trading standards are involved.

5.1.2  PB reported that a fixed price for electricity has been agreed. This has increased by about 31% which is approximately £500/year. This additional cost will need to be recovered from rental income.

5.2  Supporters’ Club 
5.2.1 This is the time of year for renewals and there have been some problems with late responses, deaths and those who have moved away.

                                                             

6.Sub-Committee Reports

 

6.1      Fabric Committee

6.1.1 Three quotes have been received for the window repairs and there is some variation. TC and RF to look at the quotes in more detail.

                                                                                                            TC/RF

6.1.2 PH/DH will pass the phone number on to RF in connection with the roof. RF offered to work on the roof in the spring if it can wait.                 RF

6.1.3 RF has prepared a notice to ask those who use the kitchen to wash up their items and DH will laminate this

                                                                                                            RF/DH

6.1.4 RF has installed  a light inside the shed.

6.1.5 RF has mended the floodlight on the corner.

6.1.6 It was noted that some certificates have been put up and these look good. RF has some frames to replace. The photo from BR could not be scanned so PH will take a photo of it to use on display.

                                                                                                            PH/RF

BR will obtain a third photo for the display.                                           BR

6.1.7 PB will amend the format of the FoT Hall document and this will then be on four pages which can be displayed in a frame.

6.1.8 RF has looked at replacement gates for the Hall. It was agreed that RF would order a pair of gates.                                                                                              RF

6.1.9 RF has bought an amplifier and mobile microphone for the Hall for £139. These will be offered to FoT for the Christmas carol service.

6.1.10 RF has still to activate the alarm and see what happens.

6.1.11 RF was thanked for all his input.

                                                                                                                                               

6.2   Health & Safety

6.2.It was agreed that the draft health & safety policy needs to be simplified. PB agreed to do this.                                                                                                                     PB                  

6.3   Decorating Committee

FoT have given £510 to the Hall to purchase chairs, this will buy 15 chairs. The Hall can afford to spend £1000 on chairs. PB has funded two chairs (£58 through gift aid). When the sample chair arrives and is approved an order will be made to spend the available funds. It is hoped that the committee can then ask villagers and village groups to sponsor chairs with the aim of having 100 new chairs in addition to 50 of the existing plastic chairs.                                                                                                       

 

 

 

6.4  Fund Raising Committee

6.4.1 The Hall had been booked on the same date as the jumble sale, after discussion the booking has been moved to a week later and a discount given.

 

7.Group Reports

      

7.1  Under Fives

There was nothing to report.

 

7.2  Parish Council

There was nothing to report.

 

7.3  Friends of Tewin

7.3.1 The Christmas tree will be put up during the week beginning 12th December and decorated on the 17th. Father Christmas arrives at 5.30pm and the Welwyn Garden City band will perform at 6.30pm. There will be mince pies and punch for £1.

7.3.2 The senior citizens lunch will be held on 15th February.

7.3.3 AGM will be on 6th February in the Parish Room.

7.3.4 The FoT will be redecorating the bus shelter next week.

7.3.5 The foT and the Parish Council will be arranging to do speed checks in the village again soon.

 

7.4  The Tewin Society

7.4.1  There was nothing to report.

 

7.5  THACS

7.5. Tickets for the outing to the Royal Academy for the Chinese exhibition are selling well.

 

8. Any Other Business

8.1 PB requested that any claims for 2005be submitted to him ASAP.

                                                                                                           

9. Date of Next Meeting

Wednesday, 25th January 2006 at 8pm

           

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