TEWIN MEMORIAL HALL MANAGEMENT COMMITTEE
Minutes
of the meeting held on
Supporters
Club Draw
1st prize went to Elisabeth Tyers,
2nd prize went to J E Hall,
3rd prize went to Jeff Tipper, Godfries Close
4th prize went to Linda Adams,
Present
Eleanor Lohr -
Deputy Chair Peter Burleigh
- Treasurer
Lynn Farr - Secretary Rod Frayne
Sue Hall Pat
Ashman
Linda Crawford
1.
Apologies
Todd Canton - Chair
Keith St Pier Chris Pool
2.
Minutes of previous meeting Action
The minutes were accepted.
3.
Matters arising
EL will ask TC if he had been able to
send flowers to AB, if not to arrange for a cheque to
AB who can then pay this to a charity.
EL/TC
4.
Chairman's report
There was nothing to report.
5.1
Treasurers report
5.1.1 PB has completed the forms for the
revaluation of the scout hut. Accounts for the past three years were asked for
and PB has explained that they can’t have any.
5.1.2 PB has transferred reserve funds to
the Standard Life internet account. This has gained the account an extra ¼%,
when the old account was closed there was £353 interest paid. There can be
three telephone transactions a year without charge, any more cost £50. It was
agreed that a second person should have internet access to prevent this. PB
will prepare notes for someone to activate this.
PB
5.1.3 PB has received a letter from
Scottish Power who have said that their service was
below their normal standard but did not say there have been problems for the
past 2½ months. They have given PB a cheque for £50
for his inconvenience. PB will pay this to his own account and then gift aid it
to the Hall which will lead to an extra £14. Scottish Power say
that they have given the supply back to Powergen, yet
Powergen do not think they have it.
This is a case for Powerwatch
and Powergen have 12 days to resolve the issue.
PB
5.2
Supporters Club
5.2 Two new members have joined.
6. Sub-Committee reports
6.1
Fabric committee
6.1.1 RF will lower the position of the
flag poles to make them more accessable.
RF
6.1.2
The spring on the gents toilet door has been
fixed.
6.1.3 The stage floodlight bulb has been
replaced.
6.1.4 RF suggested that an audio loop
needs to be installed. RF will make some enquiries.
RF
6.1.5 LC commented on the cleanliness of
the sink in the bar area and the teapots. PA offered to clean the teapots and
EL agreed to talk to Jane about the sink.
PA/EL
6.1.6 There
was a discussion about the fridge temperature and food freezing. RF agreed to
talk to Jane about the thermostat setting.
RF
6.2
Health & safety
RF will plumb the hot water to the gas
boiler in the bar area as the water is too hot and a risk.
RF
6.3
Decorating committee
6.3.1 One quote has been received for the
redecorating at £10,000 which entailed four men for four weeks. There is
currently a fund of £6,500 for redecorating but funding is also needed for
curtains. There is £10,000 in the reserve funds if necessary. There was
discussion about obtaining grants and asking the Parish Council.
KSP asked about the blinds and it was
confirmed that these were to be replaced.
Committee members would be encouraged to
recruit new members for the supporters club to raise additional funds. PB would
inform members who had joined in their locality and provide membership forms.
PB
Further quotes are needed and EL agreed
to talk to TC.
EL
6.4
Fundraising committee
6.4.1 EL gave an update of the plans for
the fete. Jean Canton will be sending a leaflet requesting cakes. Linda Crawford
will loan some bunting. EL asked for volunteers for stalls.
7.
Group reports
7.1
Under Fives
The kitchen taps will not turn off, RF to
look at.
RF
The hedges need cutting, PB to ask SK to
do.
SK
7.2
Parish Council
There was nothing to report.
7.3
Friends of Tewin
There was nothing to report.
7.4
Tewin Society
There was nothing to report.
7.5
THACS
There was nothing to report.
8.
Any other business
9.Date of next meeting
28th July, 8pm in the
Village Hall.