TEWIN HALL MANAGEMENT COMMITTEE

 

 

Minutes of the meeting held on 23rd April 2008

 

Supporters Club Draw

1st prize went to Kirsten Roberts, Firs Walk

2nd prize went to Erica Norris, Upper Green Road

3rd prize went to Miles Bullivant, Firs walk

4th prize went to Lucy Hopkins, Godfries Close

 

Present

Paul Hagger - Chairman.                       Peter Burleigh - Treasurer

Lisa Bove – Assistant Treasurer            Lynn Farr – Secretary  

 

Ben Roberts                             Keith St Pier       

Linda Crawford                      Julia Tizard

Pat Ashman                            Todd Canton

Louise Brady                            Ruth Woodruff            

Clare Hamilton             Linda Mandall

 

1. Apologies

Rod Frayne                             Graham Spring

Diane Hagger                                                  

 

2. Minutes of the previous meeting

KSP proposed acceptance of the minutes and PA seconded this.

 

3. Matters Arising

3.1 BR to give LF an application form for a Local Network Fund.                     BR                 

3.2 PH has spoken to Jane about the gates.

 

4. Chairman’s Report

4.1. PH thanked LB for completing the hirers agreement. There were two issues

- fire exits need to be added to the plan and this needs to be on display in the Hall. The old assembly sign needs to be removed.                                                          KSP

- there is an issue about access to the fire exit if the St Andrews room/Parish room are locked. The notice could state that some rooms may be locked and/or an escape mortice lock could be added.                                                                                          KSP/PH

PH to talk to Jane about unlocking the kitchen interior door and exterior door when the Hall was in use.                                                                                     PH

4.2 PH asked that offers of help for the jumble sale task list be given to TC. TC agreed to compile the list of volunteers.                                                                         TC

 

 5.1 Treasurer’s Report

5.1.1 The rental events in the 1st quarter were 217 compared with 293 in the first quarter 2007. This reduction is due to the cessation of Tewin Tots. This equates to a loss of income of £1,000. Tewin Tots will resume in September leaving an income loss of £3,000 for the year.

5.1.2 The grant from EHDC of £1480 for the windows has been put against the January invoice.

5.1.3 EHDC have not changed the invoices for rubbish collection despite PB giving them the charity number but have agreed to refund for earlier years.

5.1.4 PB has received a letter about the gas debit payments but there is an impass about agreeing a figure.

5.1.5 PB has changed the electricity contract and committed the Hall to 2011 for 8.96p  a unit with Scottish Power.

5.1.6 PB has issued revised hirer agreement to all users except the Rainbows.

5.1.7 Concern was raised about the responsibilities and liabilities of trustees LB is researching recent guidance about trustees.                                                            LB

5.1.8 PB issued information about the money available to spend.

5.1.9 Tewin Brownies and Rainbows have kindly offered to donate £100 each towards the Scout Hut  refurbishment and decorating.

 

5.2 Supporters club

5.2.1 PB reported that there are 249 members, with 5 more members to join.

 

6. Sub-Committee reports

Fabric

6.1 There is a dripping tap, KSP to resolve.                                                      KSP

6.2 KSP is cutting the ivy and placing in the Halls brown bin for collection.

6.3 It was agreed to buy a new lawn mower for Jane to use.                              KSP    

6.4 Quotes for work on the wooden floor were discussed and it was agreed that Roger Hyde would be asked to undertake the work.

6.5 Quotes for the windows were discussed and it was agreed to fund the scout hut kitchen window in addition to the replacement doors.

6.6 PB to revise the costings for the next meeting.                                              PB

                                                                                                             

6.2 Health and safety

There was nothing to report.

 

6.3 Decorating

There was nothing to report.

 

6.4 Fund raising

6.4.1 The next jumble sale will be on 11th October

6.4.2 LC has spoken to DG about them jointly organising the book sale planned for 31st May. PH offered A3 signs. JC will promote in the Parish News. LC will put on the website. A flyer could go in school book bags.                                      LC/JC

6.4.3 LM had prepared some sample bookmarks, LM and LC to liaise.

 

7. Group Reports

Under fives

LCB apologised for not informing Brownies of disruption.

There will be an 80s night fundraising event for the Scout Hut and the Hall on the 7th June in the Hall.

There will be a cleaning and decorating blitz in July – date tba with Brownies.

 

 

Brownies

CH asked if the Hall could be used for a race night in June if some of the funds raised and donated to the hall, this was agreed.

CH and LCB to discuss storage of items used by Under fives.               CH/LCB

 

Parish Council

The Council does not give permission for notices to be put on Lower Green

 

Friends of Tewin

There is a barn dance on 26th July

The scarecrow weekend is 30th/31st August which includes a classic car display on the 31st.

 

Tewin Society

There was nothing to report.

 

THACS

There is 1 space for the trip to the Tutankhamen visit.

 

8. A.O.B.

 

Date of next meeting

Wednesday, 28th May 2008 at 8pm