TEWIN MEMORIAL HALL MANAGEMENT COMMITTEE
Minutes
of the meeting held on
Supporters
Club Draw
1st prize went to Adrian Hill, Tewin Hill Farm
2nd prize went to Roger Toms, Godfries Close
3rd prize went to Marion Hogan,
4th prize went to Rene Leigh,
Lower Green
Present
Todd Canton – Chair Lynn Farr - Secretary
Peter Burleigh
– Treasurer
Rod Frayne Chris Pool
Diane Hagger Paul Hagger
Ben Roberts
1.
Apologies
2.
Minutes of previous meeting Action
GS had offered his apologies
6.1.2 to read
The new car park floodlight is now operational. It is controlled by a key
switch in the main Hall. Jane will hold the key and the light will only be
operated when there is a function. The existing sensor-operated floodlight
above the kitchen on the car park entrance will continue in use as before. A
new mains consumer unit has been fitted in the main Hall,
it replaces the old obsolete fuse box. The two existing 13 amp sockets in the
Hall previously served by this box and the new floodlight are now served by
this new unit. The faulty drop-down floodlight in the Hall (one of six) has now
been replaced at a cost of £141.07 plus VAT. It was noted that another of these
lamps now needs replacement and TC asked RF to order a further unit.
6.1.3 to read
The disabled toilet alarm has been installed at a cost of £69.88 plus VAT
6.1.5 to read RF
had found that the gas heater thermostats/timers in the Scout Hut were wrongly
set. This has resulted in a considerable waste of gas. Adjustments were made
and padlocks fitted. This had been done prior to a highly critical e-mail
received by LF from Andrea Simons Chadwick. TC to reply to ASC advising that
measures had already been taken to ensure that the heating is correctly set and
that settings in general should not be overridden by
third parties. In any case, any problems with the heating in the Scout Hut
should be referred to the caretaker for her action. Padlock keys have been made
available to user groups.
6..1.6
to read RF has looked at the emergency doors in the Scout Hut. They appear to
conform to the necessary requirements but it is essential that the key to them
is left in the lock at all times. The occupiers of the Hut will be notified of
this and a
notice put up to that effect.
6.1.7 to read RF
agreed to investigate the cost of purchasing a scaffold tower for use in reaching the drop-down lights in
the Hall.
6.1.8 to read RF
stated that due to new legislation this year, he will no longer be able to deal
with any electrical matters in the caretakers flat.
6.1.9 to read RF
reported that one new long-life bulb had been stolen from the Parish Room
kitchen and he would lock up the stepladders on the stage to prevent further
theft.
7.4.1 should
have read that consideration would be given to cease the free issue to non
members due to high printing costs.
6.2 the health
and safety document should be issued to all committee members who could be
contacted. RF to liaise with TC
RF/TC
With these corrections BR proposed that
the minutes be accepted and RF seconded.
3.
Matters arising
3.1 TC reported that Digswell
players would like to use the Hall however the stage scenery is made in situ and consideration would need to be given how this
could be changed in the future to enable it to be transported to Tewin. It was suggested that the Wheathampstead
players could also be invited. TC
4. Chairman’s Report
4.1 TC confirmed
that he had received the Hall dance and entertainment music license and thanked
RF for his help with the emergency lighting
4.2 TC had not been able to speak to anyone from HCC about the drinks license application to a gentleman from HCC who had offered to meet with him and take him through the requirements in detail. TC
5.1 Treasurer’s Report
5.1.1 PB
had written to the regular users to inform them that there would not be a
change in the rental rates and that the contribution to the music license had
increased.
5.1.2 The Tewin Society will be hiring the Hall on a Monday evening
for their lecture evenings. As some organisations
hold their AGMs on a Monday night there may need to
be some flexibility about hire and the
5.1.3 It was
agreed that the
5.1.4 Encouragement was given to PB to increase the bookings for Saturday nights and to increase the revenue.
5.1.5 EHDC have confirmed that there will be no community tax on the scout hut or Hall.
5.1.6 PB thought that there had been no progress in relation to the gas supplier until a recent letter saying that they will be in touch . British Gas have confirmed that the monthly debit will be £30 less.
5.1.7 The recent budget made reference to VAT not being charged on war memorials and associated buildings which may include the hall. DH to ask her accountant.
DH
5.1.8 Jane had asked if her monthly
payment can increase and her bonus payment decrease. There has been no change
noted since 1991, Jane
currently receives £85 per month of the 12.5% of rentals with the remainder in
November. It was
agreed that her monthly payment should increase to £110 per month from April.
5.1.9 The jumble sale takings were £1173.87, PB was waiting for two
expenses to come but hoped that the final figure would be about £950
5.2
Supporters’ Club
Freda Owen had on a third prize I the February draw and as this was three days
before her 90th birthday PB had included a card.
6.Sub-Committee Reports
6.1 Fabric Committee
6.1.1 RF had ordered a drop down light.
6.1.2
The skip lorry had knocked the guttering off, jane and her son had put back but it is loose. It was
agreed that the company would be reminded about the guttering when they are
used next time.
6.1.3 RF had investigated the disabled
toilet locking system. RADAR have a
national system whereby individuals pay £3 for a key that opens all standard
locks however the system would cost £90 + VAT to install. RF could install an
ordinary lock ad ask Jane to open the toilet when the Hall is in use. LF agreed
to look at funding for the national system LF
6.1.4 RF
will talk to Jane about the Hall buying the scaffolding unit from her father. RF
6.2 Health & Safety
6.2.1 At the last
meeting it ha been agreed to buy something for RF to thank him for his input to
the health and safety document. RF requested a donation to the
6.2.2 The document needs to be updated with name changes.
6.2.3 A notice is needed for the notice board to say that the assembly pointing case of fire is on the village green. RF to do.
RF
6.3 Decorating Committee
6.3.1 Roger Clarke would be undertaking the painting during the weekends of 25th July – 12th August. PH and DH would try to arrange for the lower level painting to take place in May.
6.3.2 PB needs a copy of the original quotes.
PH/DH
6.4 Fund Raising Committee
6.4.1 Arrangements for the fete were well underway. There had been some offers of help as a result of the recent flyer, however more was needed. There had been a good response to requests for raffle prizes and ticket printing was in hand.
7.Group Reports
7.1 Under Fives
There was nothing to report.
7.2 Parish Council
There was nothing to report.
7.3 Friends of Tewin
There was nothing
to report.
7.4 The Tewin Society
7.4.1 At the last meeting it was decided to cease the free copies of the newsletter to those who were not members. BR stood down from the Society committee but continues to be involved with the archives and as co-editor. BR confirmed he was happy to continue to represent the Society.
7.5 THACS
There was nothing to report.
8. Any Other Business
There being no other business, the meeting adjourned.
9. Date of Next Meeting