TEWIN MEMORIAL  HALL MANAGEMENT COMMITTEE

 

Minutes of the meeting held on 22nd November 2006

 

Supporters Club Draw

1st prize went to John Ansell, Grass Warren

2nd prize went to Roger Lockwood-Taylor, Orchard Road

3rd prize went to Jerry Murphy, Godfries Close

4th prize went to Rosa Powell, School Lane

 

Present

 

Todd Canton - Chair   

Peter Burleigh - Treasurer

Lynn Farr - Secretary

                                   

Keith St Pier                             Ben Roberts (Friends of Tewin)

Dave Howson                         Linda Crawford

Diane Hagger                           Paul Hagger                        

Pat Ashman                              Graham Spring             

Colin Huntley                            Richard Kirby

David Wright                            Roger Temple


1. Apologies                                                                                       

Rod Frayne                              Julia Tizard (Tewin Society)

Margaret Huggins

 

2. Minutes of previous meeting                                                           Action

PA proposed acceptance of the minutes and BR seconded this.

 

3. Matters arising

3.1 TC has spoken to JT about helping with the accounts who is unlikely to be able to help. TC may know of someone else.                                                                       TC

3.2 TC has checked the wasps nest and the wasps have gone.

                       

4. Chairman’s Report
4.1 A letter was sent around the village asking for help and this has resulted in some new people attending the meeting and one person who was interested in health & safety but unable to attend. TC proposed that a subcommittee be formed for this and they should be asked to give recommendations which can be acted upon. A request was made for the group to have a plan of the Hall in addition to relevant paperwork.

PB is meeting someone about HR issues.

PB had sent letters to the user groups and the Friday badminton group has responded to say that they had no one with the required expertise.

 

5.1  Treasurer’s Report
5.1.1 Two payments for adverts in the fete programme are still outstanding. These will have to be written off so PB can close the accounts.                     

5.1.2 Those who rent the Hall are taking longer to pay their rental fees. DH and KSP to raise with the Parish Council.                                                             DH/KSP

5.1.3 PB stated that the two preschool groups are paying about £1000 every six weeks and we need to be careful as we cannot afford to lose their rentals.

5.1.4 PB has paid a £300 bill for fitting the window.

5.1.5 PB has received a letter from Powergen stating that they have rejected the transfer. PB has since been advised not to worry about this.

5.1.6 PB requested any outstanding receipts as there is no meeting in December and he needs to close the accounts.

5.1.7 The pay phone in the Hall is having very little use and PB was wondering if it was time to change. It was agreed that this should be considered by the health and safety group.

5.1.8 PB gave a summary of proposals for Jane’s salary.

 

5.2    Supporters’ Club 

5.2.1 Ten members have been lost, one has since been recovered but PB does not have time to pursue the others. Two new members have joined though.

5.2.2 A number of club members have not signed gift aid forms. If this were to be pushed it may result in a further £50 a year.

                                               

6.Sub-Committee Reports

6.1      Fabric Committee

6.1.1 RF and TC to meet and obtain a quote for each window in the Hall and have these put in priority order of need for replacing.                                              RF/TC

6.1.2 RF will obtain a quote to replace the floor tiles in the St Andrews room. TC will contact Ray Leech.                                                                                      RF/TC

6.1.3 KSP has been unable to talk to VW about the gates.                                    KSP

6.1.4 KSP/RF still need to complete the work on the new window.                KSP/TC

 

6.2   Health & Safety

6.2.1 The subcommittee will be asked to look at PAT testing.

                                                                                                                                     

6.3   Decorating Committee

6.3.1 PH and DH will prepare a project plan for the next phase.                     PH/DH

 

6.4  Fund Raising Committee

6.4.1 PH has been unable to speak to Dave Bond about a cabaret evening in autumn 2007.

 

7.Group Reports

7.1  Under Fives

One Sunday morning Jane had discovered that the heating in the scout hut had been left on constant. It was agreed TC would write to them about this.                                      TC

 

7.2  Parish Council

7.2.1 There was nothing to report.

.

 

 

 

7.3  Friends of Tewin

7.3.1 Plans are proceeding for a Christmas tree on the lower green and a carol service. It was agreed that the old chairs could be borrowed and the Hall used in case of wet weather. FoT will borrow the amplifier.

7.3.2 There will be a raffle in November / December to raise funds for the senior citizens lunch in 2007. Donations are welcome.

7.3.3 FoT had given a grant to the Parish Council to install electricity on the lower green.

 

7.4  The Tewin Society

7.4.1 The newsletter has been issued.

7.4.2 DH returned two pictures of the Hall.

 

7.5  THACS

7.5.1 The craft fair at Burnham Green was very successful.

7.5.2 There are visits planned to the Royal Academy, Middleton House and Furl Place in 2007.

 

8. Any Other Business

 

9. Date of Next Meeting

Wednesday, 24th  January 2007 at 8pm