TEWIN MEMORIAL  HALL MANAGEMENT COMMITTEE

 

Minutes of the meeting held on 22nd June 2005

 

Supporters Club Draw

 

1st prize went to Freda Owen, ex Cannons Meadow

2nd prize went to Adrienne Thorpe, Firs Walk

3rd prize went to Ruth Sharp, Orchard Road

4th prize went to David Gregg, Hertford Road

 

Present

Todd Canton – Chair                Lynn Farr - Secretary  

           

Linda Crawford                        Pat Ashman                             

Ben Roberts                             Paul Hagger

Diane Hagger

                       

1. Apologies    

                       

Peter Burleigh – Treasurer        Graham Spring

Rod Frayne                              Keith St Pier                            

Julia Tizard

           

2. Minutes of previous meeting                                                                    Action

7.4.1 It had been agreed that the crockery would be owned by the Hall. Members are asked to find wall cupboards that could go up to store the items.

8.3 PB was due to receive the money

PA proposed that the minutes be accepted and TC seconded this.

 

3. Matters arising

3.1 TC reported that the health and safety book is bound and needs to be undone before it can be copied. When convenient TC will copy.

                                                                                                                        TC

4.1 TC will talk to PB about the licence, TC plans to hand the plans in personally.

                                                                                                                        TC

6.1 RF is away so these actions will be delayed.

      The bush has been cut

      LF to contact ASC to ask about plans for the scout hut.

                                                                                                                        LF

6.3 PB has written to all users who will be affected to inform them of the 3 week closure

6.4 There are no places left for either outing

8.3 PB had still not received the donation from the Parents Association

                                                                                                                                               

4. Chairman’s Report
4.1  TC passed on JCs apologies for the delay in the minutes from the May meeting, the fete and other events had taken priority.

4.2 TC commented on the success of the fete and passed on congratulations to LF and all those who had helped.

 

5.1  Treasurer’s Report
5.1.1  A further £5000 had been placed in the high interest account. Interest for the period to 9 June 2005 was £844, this is almost 14 times what we were receiving when PB started the accounts. PB recommended that £400 was put in both the short term and long term reserves. This was agreed.

5.1.2  PB needs the estimates for the redecoration and new curtains so he can organize the funds for when needed.       
5.1.3  PB has received a letter from Powergen that the gas usage is too high and they will not take the business. PB to be asked to question this through Offgas.

                                                                                                                        TC      

 

5.2  Supporters’ Club 
5.2.1 There are 230 members.

                                                             

6.Sub-Committee Reports

 

6.1      Fabric Committee

6.1 There was nothing to report.

                                                                                                                                               

6.2   Health & Safety

6.2. There was nothing to report.

                                                                                                                       

6.3   Decorating Committee

PH is still waiting for RC to contact him.

 

6.4  Fund Raising Committee

6.4.1  The fete had been very successful and it was hoped that over £3000 may have been raised. PB is still completing the final figures.

6.4.2 Digswell are donating their fete equipment and this will be stored in the Hall, together with all the existing fete items.

6.4.3 The splat the rat had been built by volunteers from the bowls club, who have agreed to undertake repairs for next year.

6.4.3 The date for the fete in 2006 is likely to be 7th July

                                                           

7.Group Reports

      

7.1  Under Fives

There was nothing to report.

 

7.2  Parish Council

There was nothing to report.

 

7.3  Friends of Tewin

7.3 Tickets are on sale for the barn dance to be held on 23rd July.

 

7.4  The Tewin Society

7.4  There was nothing to report.

 

7.5  THACS

7.5. There was nothing to report.

 

 

8. Any Other Business

8.1 Pipes used in the beer tent at the fete need to be cleaned.

                                                                                                                        TC/PH

8.2 The tea pots needed washing again, PA agreed to do so.

                                                                                                                        PA

8.3 LC reported problems in the bar with the large items that have been placed on the top, these will be moved in July to under the stage.

 

8.4  Two complaints had been received about the cleanliness of the Hall. TC agreed to talk to Jane about this.

                                                                                                                        TC

9. Date of Next Meeting

Wednesday, 27th July 2005 at 8pm