TEWIN MEMORIAL  HALL MANAGEMENT COMMITTEE

 

Minutes of the meeting held on 22nd March 2006

 

Supporters Club Draw

1st prize went to Frank Harris, Harwood Close

2nd prize went to Jennifer Doxey, Bishops Road

3rd prize went to Barbie Short

4th prize went to Veronica Frayne, Lower Green

 

Present

Todd Canton – Chairman         Peter Burleigh – Treasurer                   

Lynn Farr – Secretary

Keith St Pier                             Julia Tizard

Dave Howson                          Pat Ashman                             

Ben Roberts

                       

1. Apologies    

Linda Crawford                        Graham Spring            

Margaret Huggins

                                   

2. Minutes of previous meeting                                                        Action

BR proposed acceptance of the minutes and this was seconded by KSP.

 

3. Matters arising

TC had not written to    John Barton and will do so, inviting him to sponsor some chairs.                                                                                                 TC

                                                                                               

4. Chairman’s Report
4.1 There had been a very successful jumble sale, with record takings. There had been over £1300 gross. Some military uniforms had been donated and TC is still waiting for an offer for these. There had also been some apothecary scales which PB was hoping to sell to an antique dealer.

                                                                                                            TC/PB

4.2 TC had received notification that Tewin Tots would continue under a different leader for the next two years.

4.3 TC asked permission to buy an A3 laminator for use by the Hall, he has found one at £40. This was agreed.

4.4 The bowls cub at the Gosling centre were having to move out of their premises and they may have some chairs to sell. TC is waiting to see what the cost is and whether the Hall could buy them.

 

5.  Treasurer’s Report
5.1 PB reported that the income form the jumble sale was £1359 and the expenses were £63. There was some foreign currency which PB has sold and/or given to charity.

5.2 One person has donated £27 for a chair. PB has so far received a further £189 for chairs and £52.92 gift aid can be claimed from this. A bid has been made for lottery funding to purchase the outstanding number of chairs.

5.3 GS has signed of the accounts and these are ready for the AGM. TC will send them to the trustees and ask them whether they wish to remain as trustees, two of them have not attended meetings since 2002. If they relinquish their posts two trustees will be needed for the Hall and one for the Beit trust.

                                                                                                TC

5.4 A £1050 bill for electrical wiring is to come to PB, he does not know whether the work has been done or where the bill is.

5.5 After the last meeting PB had a demand from a debt collector for £500 for the outstanding gas bill and a court order. PB has rejected this in writing and has not yet had a reply.

5.6 PB has been informed from EHDC that rubbish collection will rise from £441 pa to £474.

 

Rental review

PB outlined the increase in costs for rates, gas, electricity, insurance, council tax on Janes flat, boiler maintenance and repairs. The interest held in the Halls accounts subsidised the hirers by £844 last year, in previous years there had been a small surplus from rental income. PB estimated that an additional £1000 was needed in 2006 to cover the increased overhead costs.

PB issued the proposed new hire rates and pointed out that most local halls in the area will still be £3 - £4 / hour more expensive than Tewin Hall. It was agreed to accept the new hire rates. PB will write to all users and explain the need to increase the rates, these will be revised again in one years time.

 

5.2  Supporters’ Club 
Nothing to report.

                                                             

6.Sub-Committee Reports

6.1      Fabric Committee

6.1.1 PB has received an enquiry from someone who wants to hire the parish room but needs a ramp to gain access. TC will talk to HCC about the angle etc.

                                                                                                            TC

6.1.2 There was a discussion about the gates that Ivor and Vaughan Williams have offered to buy. There was a question about the safety aspect of the immediate access to the road, KSP agreed to take this to the parish council.

                                                                                                            KSP                                                                                                                                        

6.2   Health & Safety

No progress.

             

6.3   Decorating Committee

Nothing to report.

           

6.4  Fund Raising Committee

6.4.1 It as agreed that something would go into the Parish News to update on the lottery bid for more chairs and asking villagers to express an interesting sponsoring  a chair if the bid as not successful.

6.4.7 Progress with the fete arrangements is going well.

                                                           

 

 

 

7.Group Reports

7.1  Under Fives

There was nothing to report.

 

7.2  Parish Council

There was nothing to report.

 

7.3  Friends of Tewin

7.3.1 Assistance has been offered with the fete. Future events include a barn dance, scarecrow weekend and a seniors tea.

 

7.4  The Tewin Society

7.4.1  There is to be a Litter Blitz on 9th April and permission was given for the use of the Hall kitchen for that day.

7.4.2 JT mentioned that there was an issue about speaker connections, more information will be obtained.

7.4.3 A working group will meet on 29th March or the 4th April to look at producing a book on the history of Tewin.

 

7.5  THACS

7.5.1 44 people had gone to the Chinese Exhibition at the Royal Academy.

7.5.2 There are 4 places left for the  outing to the Henry Moore Foundation at Perry Green in April.

7.5.3 There is a waiting list for the outing to Kew in June.

7.5.4 The Spring Show is to be held on 1st April.

 

8. Any Other Business

8.1 TC had received a letter about the Hall lights which are to low for the badminton players. TC  will talk to RF about possible solutions. TC to reply to Mavis Hagger.

8.2 PB had framed the history of the Hall articles prepared by BR.

 

 

9. Date of Next Meeting

Wednesday, 26th  April 2006 at 8pm