TEWIN MEMORIAL  HALL MANAGEMENT COMMITTEE

 

Minutes of the AGM held on 23rd April 2008

 

 

Present

 

Paul Hagger - Chair   

Peter Burleigh - Treasurer

Lynn Farr - Secretary

                                   

Ben Roberts                             Keith St Pier       

Linda Crawford                       Julia Tizard

Pat Ashman                             Todd Canton

Louise Brady                            Lisa Bove

Ruth Woodruff             Clare Hamilton

Linda Mandall


1. Apologies                                                                                                    Action

Diane Hagger                           Graham Spring

Rod Frayne                                         

                     

2. Minutes of last AGM

 

New tables have been bought for the village should read village Hall.

LC proposed that the minutes be accepted and JT seconded this.


3. Summary of year to 31st December 2007

PH reported on the previous year.

The Tewin Tots group has closed and there has been a loss of income from the Parish room rental.

Investment has been made in replacing some of the Hall windows, with effort on staining them, special thanks to Peter and Keith.

New gates at the front were installed, these were paid for by an anonymous donor.

The phone in the corridor has been removed and replaced by a phone in the caretakers flat.

The Parish room and St Andrews rooms have been redecorated and the kitchenette in the St Andrews room replaced.

Todd was presented a water colour painting of the Hall after 11 years as chairman.

Health and safety issues have been progressed.

A representative has been found for Under 5s.

For the first time Christmas tree lights were put up on the front of the Hall and  a decorated Christmas tree put in the corridor.

Thanks were given to Todd and Jean for their hard work with the jumble sales.

Thanks to Lynn for keeping the house in order and her work on the fete.

Thanks to Peter for his unswerving duty to keep the finances in order and all his other hard work.

Thanks to all committee members for their continuing support of the Hall.



4. Accounts - Year Ended 31 December 2007

PB reported that the income has reduced due to the closure of Tewin Tots and the loss of one badminton group.

PB commended the accounts, which had been agreed by an independent examiner. PH proposed acceptance and this was seconded by BR.

PB informed that the contract for the electricity supply is due for renewal on 30th June and he has found a new supplier at a fixed price. There are issues with British gas who want to increase the direct debit although the useage has not increased.


5. Election of Officers

Paul Hagger - Chairman for next three months
Peter Burleigh - Treasurer

Lisa Bove - Assistant Treasurer

Lynn Farr – Secretary


6. Election of Ordinary Members

PH confirmed that all other members of the committee were willing to continue and they were elected en block. Clare Hamilton will join as the Brownies representative and Ruth Woodruff will also join thecommittee.

7. Any Other Business

It was requested that the Chairs report be put in the Parish News.

There was a discussion about alternate meeting formats, PH and PB to discuss.

                                                                                                            PH/PB

The legal position of trustees has changed, LB to investigate.      LB